Administration Assistant - North Tyneside, United Kingdom - All Temps Recruitment

All Temps Recruitment
All Temps Recruitment
Verified Company
North Tyneside, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are currently recruiting for 2x Administration Assistants to work within the North Tyneside area.


THE ROLE

  • Word processing and production of reports, taking of minutes at meetings and production of the draft and final documents following the meeting. Including letters and correspondence and other written work as necessary.
  • Supporting the wider CLDT by taking detailed and accurate notes at performance management, fact find and disciplinary meetings and producing the records of these meetings.
  • To support the team to provide an efficient and effective service by providing a professional and accurate administrative support service.
  • To provide general and clerical support to the Community Learning Disabilities Team.
  • To provide a professional reception to callers and assist to signpost to appropriate professional or service.
  • Completion of and aiding with a range of administrative tasks including minute taking at safeguarding meetings and complex Muti agency meetings.
  • Mentoring administration apprentice
- undertaking financial processing activities such as processing of orders/invoices, in accordance with financial regulations

  • Assisting with electronic and paper diary management, ensuring that appointments are made and communicated effectively.
  • Operate a switchboard
  • Filing and maintaining of client records. This will include the management of historic paper files including where necessary destruction of records and the creation and maintenance of electronic client records
  • General clerical and administrative tasks as necessary e.g. dealing with incoming and outgoing mail, photocopying, stock control and reordering, petty cash, arranging bulk printing and arranging meetings.
  • Organise travel for clients to and from respite/play schemes etc, coordinating taxi shares to save money
  • Contribute to improvement and development of office systems.
  • Ensure the security of sensitive and personal information as needed.
  • Providing a meet and greet service where needed for visitors.

THE PERSON

  • MUST have at least 2 years relevant administration experience
  • MUST have GCSE's grades A-C in English and Maths
  • Hold Relevant experience using Microsoft
  • Minute taking experience is essential
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