Team Administrator - London, United Kingdom - Savills

Savills

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team Administrator Development Land Division.

An exciting new opportunity to join our Development Team as a Team Administrator.

The Development Land division currently comprises of 8 Directors, 5 Associate Directors, 2 Surveyors, 1 apprentice, 2 graduate surveyors on rotation and 1 PA.

General duties ::

Providing full administrative support to the team and existing PA
Answering phones, dealing with enquiries and/ or taking concise messages.
Completing expense claims for Associate-Director level and above (Concur system)
Formatting, proof reading and paginating documentation
Printing/scanning/photocopying/binding/filing/archiving when required
Update business development materials incl. CV's, case studies, team sheets and website biographies
Assisting and escalating team IT issues/enquiries/ ordering equipment
Diary management: coordinating internal and external meetings in a timely and courteous manner, booking meeting rooms and occasionally greeting clients in person
Organising travel (Reed & Mackay system)
Assisting with organising and hosting client & team events.**Billing & Dynamics CRM**:
Generating Purchase Order requests as and when required
Raising client invoices monthly via Dynamics CRM system & generating fee shares
Updating client records using Dynamics CRM
Management of the team's marketing lists on Dynamics CRM
Maintaining a high level of professionalism when dealing with clients and colleagues.
Exercising confidentiality and discretion at all times.

In addition to the tasks described above, you may be required to carry out other duties as may reasonably be required from time to time.

Skills and Experience: