Administrative Assistant - Cardiff, United Kingdom - Pro Care Nursing Agency Ltd

Pro Care Nursing Agency Ltd

Verified Company

Cardiff, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant Mon - Fri)
***
PAYROLL:

Processing company payroll for all employees & pension scheme using _Sage Payroll 50 &_ _Care
Planner _software.
Ensure employees are paid accurately and promptly on a weekly basis.
Process both electronic and paper timesheets and mileage claims.
Record absences and annual leave.
Maintain employee records including updating employees' status.
Deal with payroll queries.

INVOICING:

Create and submit electronic invoices to local authorities, the NHS & private service commissioners in a timely and accurate manner.
Manage and investigate any discrepancies on the database.
Deal with invoice queries and chase unpaid invoices.

GENERAL ADMINISTRATON:

Answering the telephone and taking messages in a professional and efficient manner.
Produce data reports in _Excel._
Filing, archiving, photocopying and scanning documents as required.
Ensure compliance with all administration systems and with informationsharing in accordance with the _General Data Protection Regulations _(GDPR).
Ensure all working practices are in line with the company's business objectives and protocols.
Comply with all company policies and procedures with regard to Health & Safety at Work.
Any other duties that may reasonably fall within the purview of the role of Administrative Assistant.

ESSENTIAL KNOWLEDGE & SKILLS:

- (NB: Applicants who do not meet these criteria should not apply)_
-
Clear spoken & written English
:

-
_S_
trong IT skills, including use of _Microsoft Office _
(Word, Excel, etc.):

Knowledge and experience of _Sage 50 Payroll._

- _ _Excellent interpersonal and communication skills, both written and oral.

High level of accuracy with figures and strong attention to detail.
Ability to multitask and remain calm under pressure.
Ability to organise, prioritise and work without supervision using own initiative but also be part of a team.
Ability to maintain confidentiality and exercise discretion at all times.