Administration Assistant - Park, United Kingdom - The Macclesfield Academy

The Macclesfield Academy
The Macclesfield Academy
Verified Company
Park, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Description Post:
Administrative Assistant


Remuneration:
Actual Salary £21,222,24 per year


Responsible to:
The Office Manager


Status:
Permanent


Hours: 08:00 - 16:00 Term time plus 5 Inset days and 2 weeks in the holidays

All members of staff are part of a professional team which supports the aims of the Academy.

Colleagues should co-operate and be supportive in ensuring the smooth running of the school and, as members of a team, take responsibility for any child within the school community as necessary.


Main Responsibilities

1. Assist in the day -to-day smooth running of the school office including aspects of administrative organisation and reception duties when required. Act as the first point of contact for parents and visitors arriving in school.


2. Update record/information systems


4. Deal with telephone and face-to-face enquires efficiently and in a professional and supportive manner


5. Manage and organise completed forms from parents


6. Provide administrative support to staff as needed


7. Assist with organising parents' evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required


8. Keeps records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times


9. Carry out first aid


PERSON SPECIFICATION

Qualifications and training

  • First aid training (or wiliness to complete it)

Experience

  • Carrying out administrative tasks
  • Dealing with facetoface and telephone interactions
  • Working with children or young people
  • Working and collaborating within a team

Skills and Knowledge

  • Good oral and written communication skills
  • Ability to respond quickly and effectively to issues that arise
  • Ability to plan, organise and prioritise to meet deadlines
  • Ability to use own initiative and act accordingly
  • Excellent attention to detail
  • Ability to use IT packages including word processing, spreadsheets and presentation software
  • Ability to use relevant office equipment effectively
  • Ability to build effective working relationships with colleagues
  • Understanding of data protection and confidentiality
  • Understanding of safeguarding

Personal Qualities

  • Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils
  • Commitment to acting with integrity, honestly, loyalty and fairness to safeguard the assets, financial probity and reputation of the school

OUR COMMITMENT TO SAFEGUARDING


The Macclesfield Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.


OUR COMMITMENT TO EQUALITY
The Macclesfield Academy is committed to promoting equality for all students and employees. Every individual will be treated with courtesy and respect, and their contribution to the learning process will be valued.


Job Types:
Full-time, Permanent


Salary:
£21,222.24 per year


Benefits:


  • Company pension
  • Onsite parking

Schedule:

  • Monday to Friday

Work Location:
In person

Application deadline: 20/06/2023
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