Personal Assistant - Solihull, United Kingdom - Page Personnel - UK

Page Personnel - UK

Verified Company

Solihull, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Full Time hybrid position

Competitive Salary

About Our Client:

My client is a large manufacturing organisation based in Solihull looking for a 12 months Personal Assistant.

Managing high volume, complex overseas and domestic travel arrangements, including flight schedules, visa preparation, passport renewals, transport and accommodation arrangements, liaising with local contacts where appropriate and currency.
Complex diary management across multiple time zones
Organisation and coordination of meetings, conferences, and events as necessary,
Produce documents and power point presentations; ensure the timely and highquality production and presentation of all documentation.
Operate an effective "bring forward" system, ensuring follow up actions or activities are proactively actioned, and that sufficient preparation time is built in
Handle incoming telephone calls, enquiries, and requests in a professional and efficient manner
Manage expense claims via webbased system (various currencies and corporate credit cards involved)
Develop and maintain electronic and paper filing systems which ensures easy retrieval of required documents/information
General administration, e.g. photocopying, formatting documents, preparing invoices, and ensuring annual leave records are up to date etc
Arranging online testing, liaison with recruitment agencies as directed by the HR Director, scheduling of interview timetables, booking of rooms, video conference/MS Teams interviews and induction programs
Coordinate and support team meetings, drafting agendas, taking concise, accurate actions, and preparing meeting documentation
Providing data for and preparing management information reports and documents on an ad hoc basis.
Support the Legal Counsel with arranging meetings and the organisation of events as and when required
Any other duties as required

The Successful Applicant:

Previous experience in a PA role at board level.
Great communication skills
High level capability in MS Office including Word, PowerPoint, Outlook and Excel (Word and PowerPoint essential).
Experience ofbooking international travel at a high volume
Excellent interpersonal and customerfacing skills.
Strong communication skills, both written and verbal, with the ability to work as part of a team.
Ability to prioritise own workload to achieve required deadlines.
Positive, flexible approach.
Can commute to Solihull

What's on Offer: