Personal Assistant to Managing Director - Oldham, United Kingdom - Howarth Housing Group - Lifeline NW CIC

Description

Job Title:
Personal Assistant to Managing Director with Finance Assistant Duties (Xero)

Location:
Oldham, with potential travel across Greater Manchester


Salary:
£28,000 per annum.


Working Hours:
Monday to Friday, 9:00 AM to 5:00 PM


Job Summary:

As a Personal Assistant to the Managing Director with additional responsibilities as a Finance Assistant utilising Xero, you will play a pivotal role in providing comprehensive support to the Managing Director while efficiently managing financial tasks using Xero software.

This position requires a highly organised individual with exceptional multitasking abilities and proficiency in financial management tools, to ensure the smooth operations of our organisation.

Duties:


Administrative Support:

• Act as the primary point of contact for the Managing Director, managing correspondence and communication efficiently.
• Coordinate and schedule meetings, appointments, and travel arrangements for the Managing Director.
• Prepare and organise documents, reports, and presentations as required.
• Handle incoming inquiries and prioritise tasks effectively to ensure smooth operations.
• Assist in general administrative tasks related to finance operations, such as filing documents, maintaining financial records, and responding to queries from external agencies.

Financial Record Management:

• Maintain accurate financial records using Xero accounting software. This includes recording income, expenses, assets, and liabilities.

Accounts Payable and Receivable:

• Process invoices, payments, and receipts. Monitor accounts receivable aging and follow up on overdue payments. Manage invoices and payments.

Bank Reconciliation:

• Perform regular bank reconciliations to ensure all transactions are accurately recorded in Xero and match bank statements.

Expense Management:

• Review and process employee expenses, ensuring compliance with company policies and procedures.

Financial Reporting:

• Generate financial reports such as profit and loss statements, balance sheets, cash flow statements, and other ad hoc reports as required. Provide insights into financial performance to aid decisionmaking.

VAT Returns:

• Prepare and submit VAT returns to HM Revenue & Customs (HMRC) in compliance with UK tax regulations.

Payroll Processing Support:

• Assist in payroll processing activities such as calculating salaries, deductions, and statutory payments. Ensure accurate recording of payroll transactions in Xero.

Budgeting:

• Support the finance team in preparing budgets.

Compliance and Regulatory Requirements:

• Stay uptodate with changes in financial regulations and ensure compliance with UK accounting standards. Assist in the preparation of yearend accounts.

Requirements:

• Experience in Business Administration, Finance, or related field preferred.
• Proven experience as a Personal Assistant or Administrative Assistant, preferably in a similar capacity.
• Proficiency in using Xero or similar accounting software is essential.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in financial recordkeeping.
• Ability to maintain confidentiality and exercise discretion.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Flexibility and adaptability to a fastpaced and dynamic work environment.
• Office skills: Proficient in using office equipment such as printers, scanners, and copiers. Familiarity with basic office procedures.
• Clerical skills: Ability to perform clerical tasks such as filing, organising documents, and managing paperwork.
• Phone etiquette: Excellent phone manners with the ability to handle calls professionally.
• Organisational skills: Strong organisational skills to manage multiple tasks efficiently.
• Typing skills: Ability to type accurately and quickly.
• Administrative skills: Knowledge of administrative tasks such as scheduling appointments, managing calendars, and making travel arrangements.
• Data entry: Accurate data entry skills with attention to detail.
• Computer literacy: Comfortable working with computerised systems such as databases particularly Excel.

Salary:
From £28,000.00 per year


Benefits:

• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location:
In person