Administration Coordinator - Aberdeen, United Kingdom - Hunting Energy Services Limited

Hunting Energy Services Limited

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job Title:
Administration Coordinator - Asset Management

Reporting to:
Asset Management Coordinator

Nature of the Position:
Permanent Full Time

Role Overview:

Job holder is responsible for coordinating the day-to-day management of Customer Asset Management (AM) documentation including receiving, compiling, uploading to share file and/or HEDSS and/or similar document systems, logging equipment in and out and invoicing

The job holder is expected to work the hours required to achieve the business needs - these may be out of normal working hours.

This position requires strong organisational and analytical skills in order to coordinate a high workload and meet strict deadlines.

The role requires a high degree of responsibility and ownership as job holder is required to coordinate the administration for the AM Team.

Job holder will be required to work cooperatively with the Rentals & Service and Commercial Well Intervention teams ranging from high level analysis to standard processes/procedures.

Key Responsibilities:

Providing support to the Asset Management (AM) Coordinator(s)
Ensuring that all AM documentation is accurate and complete
Starting and completing contract review then linking quotation to a project
Updating rental equipment timesheets monthly for each tool rented
Updating software with equipment returns
GRN all monthly purchase orders for sub hire orders
Daily updating of Monthly Rental Revenue Tracker and reporting any discrepancies to AM Management
Preparing and updating customer job trackers
Liaising with customers regarding job charges
Ensuring all rental on/off hire dates are correct
Completing Asset Disposal forms
Sub hiring all 3rd party tool rentals
Completing stock and rental transfer journals
Quoting customers for replacement/missing/damaged items
Ensuring all documentation is saved in Document Handling system

Qualifications/Skills and Experience:

Essential: _
Ability to prioritise workload and manage time effectively, good organisational skills
Good communication skills, both verbal and written
Attention to detail with good cost awareness
Highly proficient in spoken and written English
Experienced in Microsoft Office (i.e. Excel, Word, PowerPoint), preferably to

- intermediate/advanced level

Knowledge and experience of an ERP system, ideally Microsoft AX
Full Driving Licence
Desirable: _
Ability to communicate with staff at all levels

Personal Qualities

Excellent communication (both written and oral), influencing and interpersonal skills
Highly professional conduct
Ability to think strategically and creatively and to successfully mediate and negotiate with individuals and groups internally and externally
Ability to balance competing priorities, complex situations and tight deadlines
Strong work ethic, motivated, driven and profit orientated
Ability to build trust and good working relationships with internal and external stakeholders

Closing Date: 12 January 2023

Job Types:
Full-time, Permanent

Schedule: