Events Project Coordinator - Coventry, United Kingdom - Strata

Strata

Verified Company

Coventry, United Kingdom

2 days ago

Posted by:

Tom O´Connor

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Description

Job Overview

This is an essential Client facing role where you will be an ambassador for Strata whilst working directly with the Client.

You will assist the team with co-ordinating and delivering a wide range of events and services for one of the world's largest Automotive companies.

Experience within an agency is beneficial and knowledge of the Automotive industry would be advantageous.

Reports to

Account Director

Location

Coventry and hybrid

Key Responsibilities
Project administration

Prepare and maintain briefing documents
Ensure all actions from meetings are recorded and actioned
Working with the Strata and client teams to ensure key dates in event schedule are met
Organising of meetings; internally and externally diary invites, room bookings, refreshments
Good housekeeping within server folder and files ensure all documents are labelled then filled correct in accordance to Strata / client process
Understanding of commercial principles
Project admin including raising of purchase orders and reconciliation
Archiving event material poste event ensure all documents are labelled then filled correct in accordance to Strata / client process
Good working knowledge of the project, ability to update project documents including working documents, contact reports and schedules
Working with team to book and arrange vehicles for events ensuring correct model are booked, and scheduled pick up / collections are adhered to
Good knowledge of brand guidelines ensuring good brand guardianship through event digital and printed, event collateral and branding
Assist with finances processing working with Strata team to ensure all quotes and reconciliation are shared in a timely manner. Working with client to ensure Strata received approvals and POs in accordance with company protocol.

Creative Delivery

Contributing to the creative content and delivery of projects
Project research for entertainment, gift and other required collateral
Liaison with Suppliers and Stakeholders to ensure delivery is in accordance with Strata's Quality Management processes
Attending site visits

Brief taking and pitching

Assist with pitch work contribute with creative content and research
Project research for entertainment, gifts, venues and other items or services
Liaise with supplier and stakeholders to ensure delivery is in accordance with Strata's process
Attend site visits create reports as required

Reconciliation and post event

Assist with the reconciliation of projects
Assist with post event reporting
Archiving of event materials in accordance with Strata and client processes ensuring all items are clearly labelled and filed correctly

Creative

Encourage broadminded thinking and open creative approaches
Keep abreast of and research new approaches to present to clients and the wider Strata team

External

To ensure an excellent level of customer service and to anticipate client requirements at meetings, on site and location
To uphold good production values throughout project timeline
To monitor the quality of all client deliverables
Develop positive client relationships and be the main contact for all things operational
To be a good ambassador for Strata and the client's brand
To promote the sale of other Strata products e.g., Digital, Creative Services etc

The Person

Creative, commercially minded and excited by the challenges of delivering quality event experiences
Minimum 18 month experience in events
Driving Licence
A discernible passion for the industry

Key qualities and characteristics

Organised and strong multitasker
Demonstrate the ability to work on multiple projects, clients and deadlines in a calm and composed manner.
Demonstrate agility and flexibility
Highly organised with an excellent eye for detail
A confident communicator, both verbally and in writing
An ability to build long term, mutually beneficial relationships
A strong client service ethic
Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
An ability and willingness to travel. This role requires onsite participation at live events within the UK