Business Support Administrator - Aberdeen, United Kingdom - Apollo Engineering

Description

• To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company.

• Minimum good secondary school education
• Proven communication skills (both written and verbal)
• Strong IT skills and use of Microsoft Office
• Attention to detail and a high degree of accuracy

• Report to Office Manager for execution of work
• Perform day to day duties to the best of their ability, in compliance with Apollo's HSEQ processes and procedures

Cross functional support in the execution of daily office administrative and business support tasks in a fast paced and dynamic environment.

• General Office support
• Provision of reception duties: answering and redirecting calls, meet and greet clients/visitors, mail, deliveries etc
• Arrange business travel, accommodation, meeting and event requirements
• Ordering office supplies, ensuring they are always adequately equipped
• Format business documentation
• Responsible for ensuring office is always clean and tidy
• Responsible for ensuring stationery and canteen supplies are available at all times

• Support facility management

• Support of community engagement and the coordination office events, meetings, and conferences.

• Support Apollo's recruitment and Onboarding processes
• Provide resource support to the project coordination team as personal commitments allow
• Support the preparation of contractor employment documentation
• Booking and maintaining training/offshore certification and travel records
• Arrange training courses, certification refreshers

• Support office HSE requirements (security, fire, first aid, PPE)

• Assist with debtor control, expediting timesheets and invoice raising and issue
• Support creditor control
• Project coordination support
• Provide resource support to the project coordination team as personal commitments allow
• Any other duties reasonably required by management.

• Company pension
• Free parking
• Onsite parking