Team Administrator - Bristol, United Kingdom - Turner & Townsend

Turner & Townsend

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

At Turner & Townsend we're passionate about making the difference.

That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description:

The role will involve working closely with directors to support our business units along with reception and office administration duties as part of the admin team, reporting to and supporting the Business Assistant.

Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines, meetings and events.

The main duties are:

Supporting directors across multiple business units with diary management, high quality document production and editing (Word, Powerpoint, Excel and PDF) and ad hoc requests to support team meetings.
Responding to tasks set by Business Assistant; prioritise and respond within shared team inboxes and calendars;
Office admin duties to include: greeting colleagues and visitors; setting up and daily management of meeting rooms and room bookings; managing car parking; answering the telephone; taking deliveries and arranging couriers; answering queries; restocking kitchen/stationery supplies throughout the day; document binding and posting; PDF merges; arranging outside catering for meeting and events; supporting meetings and events hosted within the office and externally as directed by the Business Assistant; complete travel bookings for all staff; ad hoc requests from colleagues.
Local Computer Administrator duties: under instruction from IT Department to remotely configure IT equipment (full training given); log all equipment in/out; answering simple queries and IT setup; compiling New Starter Packs under guidance from Business Assistant and IT Department;
Supporting wider internal initiatives and engagement opportunities within the Bristol office.
Raising Purchase Orders, completing supplier invoice processes and other business unit finance related processes within Dynamics365 finance software.

Qualifications:

Ideally would suit someone with at least 3 years' experience as a secretary or personal assistant.

Essential Requirements:

Excellent task management and communication skills.
Personable and approachable.
Excellent knowledge of Microsoft Word, Excel, PowerPoint and Adobe. Good experience and skills in proofreading, collating documents, including formatting and sensechecking.
The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
High attention to detail and proactive approach to problem solving.
Some working knowledge of finance processes for invoices, purchase orders, finance software would be beneficial.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects worklife balance._

LI-VF1

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.