HR Assistant - York, United Kingdom - Nimbuscare Ltd

Nimbuscare Ltd

Verified Company

York, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB SUMMARY This key role is to support the HR and OD Lead to deliver an efficient and proactive HR and Recruitment Service across the organisation.

Delivering HR administrative support and best practice advice on HR and recruitment services to staff within the organisation incorporating all aspects of the employee life cycle.

This key role liaises with prospective and new employees, recruiting managers, occupational health and other organisations outside of Nimbuscare to maximise the efficiency of the recruitment process whilst maintaining excellent customer service.

As an HR Assistant you will ensure that all pre-employment checks are conducted in line with NHS pre-employment check standards and regulations as well as ensuring best practice HR advice is always followed.

MAIN DUTIES OF THE ROLE INCLUDE: To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, whilst ensuring deadlines are met. To collate timesheets / payroll information effectively, accurately and efficiently on a monthly basis and forward onto Finance for processing. To support the administration of adding new starters to NHS Pensions Online and completing monthly and annual uploads into the Making Contributions Payment Portal in conjunction with Finance. To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks to HR Lead as appropriate.

To support the HR lead as required and within your competency level.

To advise managers and staff on routine HR queries, e.g., sickness absence, recruitment, terms, and conditions of service, seeking advice and guidance as necessary.

To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information and HR Policies / Processes as appropriate To ensure that HR files and records are maintained, appropriately, including the maintenance of the electronic HR management system with relevant employee information.

Supporting managers as required.

Undertake all recruitment and selection administration, including preparing interview packs, producing and sending letters for interviews, requesting references, preparation and issue of offer letters, including relevant forms and introduction material.

To support HR clinics with managers providing advice and guidance in terms of process / employee relations issues etc as applicable.

To take minutes at HR meetings To liaise diaries with HR Lead and Managers in order to arrange HR meetings that need to take place with staff To liaise with staff / union representatives as applicable To issue contracts of employment to new starters and send variation letters to staff to inform them of contractual changes as they occur.

Answer day to day recruitment queries from staff regarding the recruitment process, new starters and pre-employment checks.

Effective user of NHS Jobs this includes uploading job adverts, responding to queries and supporting recruiting managers with the shortlisting and interview process where necessary