Executive Assistant - London, United Kingdom - North Middlesex University Hospital NHS Trust

North Middlesex University Hospital NHS Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a highly motivated, efficient and personable Executive Assistant to support our Executive Directors.

You will work as part of a small team that provides support to the Trust's Executive Management Team, and will be required to work closely with them to ensure a professional, comprehensive support service.

Required to work to a very high standard of accuracy, you will have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Executive Directors.

Proven diary management skills, minute taking experience and excellent Microsoft Office skills are required. Discretion and diplomacy are essential. Only those with the above qualities and relevant experience will be considered.

Develop a thorough understanding of the Executive Team's priorities, ways of working and how this fits into the overarching Trust Strategy, representing these effectively to stakeholders.

Maintain oversight of the Executive Directors' workload and diary, ensuring the best use of their time and resolving issues independently.

Manage the Executive Director's inbox to prioritise work - highlighting issues that need immediate attention, responding to requests, consulting and advising as well as delegating to other staff as appropriate.

Creating and maintaining project and action trackers, updating Executive Directors on progress against key projects and driving these forward with the relevant teams.

Work collaboratively to establish and maintain good working relationships across the Trust and with key external stakeholders.

Prepare background research, briefings, presentations and documents as required for Executive-level meetings.

Minute taking and action tracking as required.

Participate in project and events management as required.

Support personnel management including recording sickness/annual leave, recruitment and on-boarding of direct reports and highlighting any issues arising.

Provide effective cover for other Executive Assistants to support sickness, annual leave and other absence.

North Middlesex University Hospital NHS Trust is a medium sized District General Hospital based in Edmonton in Enfield, North London.

We serve a diverse multicultural population largely from the London boroughs of Enfield and Haringey.

Many of our patients live in wards that are within the 5% most deprived in the UK and a large proportion of our patients were born abroad.

This makes it both a fascinating and a challenging hospital to work in.

Over the last decade we have rebuilt almost all of the hospital and now have facilities that we are proud to work in.

We employ over 3,500 staff, more than half of whom live locally. We encourage apprenticeships from the local community and work closely with our local Health Watch.

Full details of the role and responsibilities can be found in the job description and person specification.