Mail Administrator - Alloa, United Kingdom - Scottish Prison Service

Scottish Prison Service

Verified Company

Alloa, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

1- The post holder will be responsible for the effective and efficient management of all mail items for the establishment in line with the National SPS Policy & Standard operating Procedure There may be a requirement to work in various other administration departments.- Responsibilities

- Correctly identify all mail into relevant categories i.e. Prisoner Confidential Correspondence/Prisoner General Correspondence/General Correspondence together with any damaged mail items.

- Complete relevant inventory sheets as per standard operating procedure.

- Check all prisoner mail to ensure all named prisoners are located within the establishment.

- To maintain accurate records for all mail processes as per standard operating procedures

- To ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.

- To comply with any other duties deemed necessary, which are commensurate with their grade.

Person Specification- Qualification Requirements

- A minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment**:

ESSENTIAL*

- Knowledge, Skills and Experience Requirements

- Competent in the use of Microsoft Office packages including Word and Excel**:

ESSENTIAL*
1
Ability to effectively prioritise workload to meet departmental and organisational deadlines**:
ESSENTIAL*
1
Experience of working in an administration setting**:
ESSENTIAL*
1
Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines**:
DESIRABLE*
Behaviour Requirements
1
Listen & Communicate
1
Relationships & Collaboration
1
Plan & Organise
Selection method 1 1
Interview