Administration Support Officer - Northampton, United Kingdom - Northampton General Hospital NHS Trust

Northampton General Hospital NHS Trust
Northampton General Hospital NHS Trust
Verified Company
Northampton, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

This is an exciting opportunity to work as part of the Corporate Medical team, which will provide the postholder with a wide and varying experience from some key workstreams that support the Medical Directors broader portfolio.

Administration Support Officers provide vital assistance to Project Support Workers and Managers. They will be highly organised, dynamic professionals. To support a range of projects throughout the Trust.


The post-holder will report into the Assistant Project Manager and be expected to manage various mailboxes, calendars, and events to support the day to day running of the office and the team.

Administrative management to support the following workstreams.

Medical Appraisal & revalidation

Consultant & SAS Job Planning

Medical E-rostering

Consultant Development & management programme

Medical engagement strategy & events

Ad-hoc events and activities

Updating databases Excel use

Microsoft word, PowerPoint, and web-based systems

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance.

We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage


We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential.

As an organisation, we value how we communicate and promote our vacancies to all communities.

We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.


We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.


The post holder will:


Work closely with and provide administrative support to the both the Project Team and Medical Directors Office, working to often strict deadlines.

Maintain an accurate and comprehensive record or Doctors Appraisals via L2P (the trust appraisal software).

Assist with the scheduling of consultant's annual appraisals.

Maintain the Project Management teams paper based and electronic filing systems.


Assisting various work streams for the wider Project Team/Medical Directors Office which will include updating posters and reading material across the Trust as well as printing and preparing training material.

Assisting the Project team with moving items including rearranging rooms for training sessions.

Maintain polite and professional communication at all times.


Maintain Comprehensive and highly accurate electronic filing systems to assist in the smooth running of the Appraisal and revalidation function.

General Administration duties for the Project Management Team.

Contribute to own personal development ensuring statutory and mandatory training is attending.

Effectively use a wide variety or computer programmes (Word, Excel, Outlook etc).

Be able to manage own time and work independently.


Under the guidance of the Project Managers contribute to providing an identifiable, accessible and responsive service to all staff working within the organisation.

Corporate Responsibilities, Supporting Clinical Excellence and Supporting Patient Excellence:
The post holder may be required to carry out other relevant duties as required.


The post holder will be familiar with, and adhere to at all times, the policies and procedures of the Trust.


The post holder will adhere to, at all times, any Professional and NHS Code of Conducts for their area of work.


The post holder will be expected to work to any Directorate/Department objectives and standards set in order to provide an acceptable level of service.

The postholder may be required to carry out other relevant duties as required.


The postholder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day to day work and behaviours.


The postholder will be expected to aspire to the Values of the Trust in their day to day work and behaviours in order to support the Trust in achieving its Vision.


The postholder will adhere to, at all times, any relevant Professional or NHS Code of Conducts, legislation and Assurance Frameworks.


The postholder will familiarise themselves with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work.


The postholder will be expected to work to any personal, Corporate, Divisional, Directorate and Departmental objectives and standards in order to provide an acceptable level of service.

The postholder will be expected t
More jobs from Northampton General Hospital NHS Trust
See all jobs of Northampton General Hospital NHS Trust