Supplier Compliance and Payments Team Lead - London, United Kingdom - King's College London

King's College London

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job id:
Salary: Salary: £37,332-£42099 per annum, including London Weighting Allowance.

Posted: 16 April 2024.

Closing date: 27 April 2024.

Business unit:

FPSPA

Department:
Purchase to Pay Services.

Location:
Guy's Campus

Category:
Professional & Support Services.

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Job description

The primary purpose of the role is to lead a small team of Supplier and Compliance Payments Assistants, specialising in supplier on-boarding, master supplier file maintenance & compliance.

You will embed KCL's anti-fraud and bank details compliance processes.

The role holder will be expected to assume responsibility for banking data security checks. The role plays a key part in mitigating the risk of fraud to King's College London and its suppliers.

You will also be responsible for administering and reconciling business-critical payments and regular weekly payments runs for suppliers, expense claimant both internal and external, and student expenses and stipends, made by either Bulk Automated Clearing System (Bacs), Clearing House Automated System (Chaps), Faster Payments (FPS) and Foreign Currency Payments (Convera formerly Western Union).

You will be expected to contribute to identifying enhancements to the payments and supplier file maintenance service and proactively seek to resolve & investigate issues delaying availability of suppliers and payments.

Reporting to the Reporting to the Head of Procure to Pay Services & Expenses the role holder you will work in close partnership with the Procurement Strategy Suppliers Team, P2P Support Team, Expenses Team, RMID (Research Management & Innovation Directorate), AP (Accounts Payable) Transactional data entry teams and the Studentship Support Team.

You will play an integral part in supporting the King's Business Team with payroll and business critical payments activities. And supporting payroll some month end payments.

The role holder will also support and assist in testing and implementing any new payments solutions and new processes.

As well as being responsible for ensuring that all third-party payments are reconciled promptly, along with any rejected supplier and expense payments.

The role holder will be expected to assist with any other duties to respond to seasonal demands within the department.

This post will be offered on an indefinite contract

This is a full-time post

Key responsibilities

Weekly Payment Runs, Staff, Students and Suppliers

Processing Faster Payments and Chaps

Master Supplier File Maintenance

Fraud Mitigation and managing risk.

Supplier Compliance

Payments Reconciliation

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._

Skills, knowledge, and experience

Essential criteria

Extensive experience in dealing vendor creation & compliance processes.
Strong Numerical skills with a keen eye for detail
Ability to communicate clearly and effectively in the written word, in person and on the telephone.
Numerate and IT (Information Technology) literate with the ability to use the standard suite of office software together with knowledge of one or more corporate systems.
Previous experience of line managing employees is essential. Along with strong organisational skills.
Minimum of 2 years BACs payments and Bank Transfer Processes
Able to work with a highlevel of accuracy.
Use to problem solving and working with initiative.
Experience of leading teams to achieve complex and competing objectives.
Educated with a good Standard of Math and English
Extensive knowledge and experience producing Supplier and Expense Payments Runs

Desirable criteria