Executive Assistant - Birmingham, United Kingdom - University of Birmingham

University of Birmingham

Verified Company

Birmingham, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Details
Executive Office

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £29,762 to £32,411 with potential progression once in post to £36,333

Grade 6

Full Time, Permanent

Closing date: 1st May 2023

Our offer to you
People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum, and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background

The team works together, along with a small number of people who lead on projects, to provide outstanding support to the senior management of the University.

We pride ourselves on our collaborative approach and customer focus, and are looking to recruit an individual who has values in line with ours:
Ambitious, Open, Responsible, Collaborative and Innovative.

We are open and welcoming to people from all walks of life and believe that a diverse team with a mix of perspectives and experiences provides the best environment for success.

The Executive Office is part of a wider Executive Support Division that includes Strategic Planning, Strategic Change, Legal Services, and Governance Support, and we meet regularly to share our work and successes, and to learn together.

The Executive Office also established and leads the University-wide PA Network, which brings together all PAs and EAs across the institution.

We're really proud that our network was recognised with a West Midlands PA Forum award.

Role Summary

This is a busy, fast paced, and challenging post working at the heart of the University supporting our incoming Pro-Vice-Chancellor for Research, Professor Rachel O'Reilly.

Rachel holds one of the most senior positions in the University, and leads our work to deliver research that matters:
research that is important to other people and organisations, and with outcomes that bring about positive change.

The post holder will be able to work without direct supervision and exercise a high level of discretion and self-motivation, working simultaneously on multiple tasks whilst maintaining a clear focus on the key issues that need to be addressed.

You will act as a conduit between the Pro-Vice-Chancellor for Research and other internal and external stakeholders, and your approach will be collaborative and founded on real empathy with the academic endeavour of the University.

Administrative and diary support

You will use your excellent organisational skills and attention to detail to ensure our senior team are well prepared; your outstanding communication skills to represent our office; and you will enjoy navigating a large complex organisation in order to get things done.

Events

You will arrange and manage high profile events (visits, conferences etc.) when needed, liaising effectively with a range of departments within the University and externally.

You will use your excellent communication skills to build a network of contacts to support this work.

Main Duties