Administrator - Fareham, United Kingdom - J&B Hopkins Ltd

J&B Hopkins Ltd

Verified Company

Fareham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description
J&B Hopkins is looking for an Administrator to support the business Administration team. This role will offer great exposure and experience within the Construction industry.

You will support the Operational Management Team with all project activities in cooperation with the Operations Director, Contracts Managers and Project Managers As our Administrator / Project Coordinator you should be considered highly motivated, organised and a professional individual to provide high administrative services.

Full time (40 hours a week, Monday - Friday)
Based in our Head Office in Fareham (Segensworth North)

Duties and responsibilities

Assist with Hopkins site set up
Collate reports from engineers and submit to management team
Create and maintain project documentation and reports using inhouse management system
Attend client and internal meetings to discuss all projects with team and prepare any necessary paperwork and take minutes of the meetings
Attend handover meetings to ensure all information and paperwork is completed and handed over to projects team
Assist with administration and production of O&M manuals as and when required
Transfer data into site labour tracker
Chase and distribute design reports ahead of design team meetings
Arranging meetings on behalf of the Contract Managers
Chase action points that need closing out on behalf of Contract Managers
Ensure that Project Managers are generating their monthly reports, chasing them when necessary and filing reports
Assist with generating the monthly management presentation
Devise and implement improvements to systems and procedures for the department
Input into H&S File, production of method statements & risk assessments and external site audits
Site logistics, stores, deliveries and good planning Provide daily support to Project Manager when required
Provide preconstruction, construction and commissioning programme support
Any other general administration required to support the team