Executive Assistant - Burnley, United Kingdom - Northern Employment Services

Northern Employment Services

Verified Company

Burnley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Hours of work for an Executive Assistant : Monday to Friday - 37 hours a week, flexible on timings

Salary for an Executive Assistant:
£25,000 to £30,000 annual, depending on experience

Duties & Responsibilities of an Executive Assistant:

Develop a system and approach to manage and coordinate complex Team Leader calendars and activities
Keep staff well informed of upcoming commitments and responsibilities and ensuring arrangements and planning are in place
Lead the arranging and preparation for meetings, workshops, events and seminars, including all associated materials, travel and accommodation requirements
Ensure key meetings are well planned, well communicated, have clear outcomes set and have summary notes and actions captured
Act as the point of contact for external partners
Manage legal and assurance requirements including liaising with landlords on lease arrangements and office maintenance, developing and maintaining systems to stay on top of asset registers, equipment warranties etc.
Maintain the office condition to high standards and ensure that each day the space is prepared (layout, materials etc) for the day's activities
Create and maintain ordering and procurement systems for the purchase of office supplies (stationery, equipment, refreshments etc)
Create and deliver an induction plan for new members of the team with regards to office systems and processes, day to day working arrangements of team members
To produce and present high quality written and verbal information in the form of updates and presentations

Experience or knowledge required from an Executive Assistant:

Experience of managing / running a busy office environment (both the building and people aspects), proactively making things happen and responding to issues/queries as they arise
Demonstrable experience of providing executive support to senior management, including proactive calendar and capacity coordination and management, note taking and action capture and tracking
Demonstrable experience of coordinating all aspects of event attendance and delivery, including any planning for materials requirements, travel and accommodation
Highly developed interpersonal skills, able to communicate at all levels (both written & verbal), to update, assure and where needed influence