Recruitment / Operational Administrator Maternity - Bristol, United Kingdom - Mosaic Island

Description

RECRUITMENT / OPERATIONAL ADMINISTRATOR

Maternity Cover Month FTC - October start (Bristol)

WHY MOSAIC ISLAND?

We are a rapidly growing company with a fantastic track record in delivering IT consultancy and architecture managed services to some of the biggest names in business as well as to many new and exciting market disruptors.

At the heart of our success is our people; we genuinely value individuals who embrace our culture, share our values, and, importantly, really love what they do.

Our people are empowered, trusted, friendly, open to lively discussion and really do enjoy working together.


ABOUT THE ROLE

We're looking for an experienced Administrator to join our Commercial Team on a 12 month fixed term contract (maternity cover).

This is a busy role to complement our company's growth plans and to work as an integral part of our team by assisting with the day-to-day support of our highly efficient and effective commercial team.

You'll liaise closely with colleagues across the company as well as with our contractors, so excellent people skills are a must


MAIN RESPONSIBILITIES

• Ensure the resourcing tracker is up to date and accurate at all times to allow for reporting
• You will be responsible for the onboarding administration process for contract associate new starters, which includes:
• Obtaining all relevant paperwork including right to work documents, insurances, limited company information
• Creating and issuing contracts
• Relevant limited company checks
• Conducting a thorough reference check
• Setting up on relevant internal systems and liaising with the finance team
• IR35 compliance
• Conducting offboarding interviews and completing associate feedback forms
• Working with internal stakeholders to follow up on contract end dates and issue contract extensions where necessary
• Employee administrative duties, to include employee onboarding, completing forms, letters, portal updates and system set up
• Events coordination to help coordinate any company events as and when required
• Ensuring all company policies and documentation are up to date across all relevant internal sites
• Supporting with our time & expenses management system as appropriate
• Adhoc duties across the Commercial team when required to support the business
• Providing adhoc resourcing support, including CV searching on job boards and our own internal database
• Working in line with Mosaic Island information security and data protection policies, and where relevant, any client policies.

EXPERIENCE & SKILLS

• Comfortable working in a busy and varied administrative role with multiple responsibilities
• Previous experience in a recruitment or resourcing administration role would be highly beneficial
• Proficient using MS Office including intermediate level Excel and PowerPoint skills

PERSONAL SPECIFICATION

• Personable and a great communicator You will have strong written and verbal communication skills
• Highly selfmotivated and very organised
• Good attention to detail and focus on accuracy
• Able to build trust and confidence
• Enthusiastic and displays a cando attitude, able to pick up new responsibilities quickly
• Strong work ethic
• Clear prioritisation and time management skills

• Multitasking

• Ability to manage multiple requirements across multiple clients
• Selfmotivated, able to work with significant autonomy
• Team player

LOCATION
Home based with one day at our Bristol office.

We have company meet ups throughout the year which tend to be Bristol/ London / M4 corridor based and those that wish to can use co-working spaces across the UK - we often meet and collaborate.

The majority of the commercial team are based in the Bristol region.


LIFE AT MOSAIC ISLAND
Our company is bright, confident, and ambitious and our people are smart, passionate, and great at what they do.

We believe in and facilitate a flexible and collaborative work environment and remain true to our values at all times - so we look for experts who share this mindset.

In return for your hard work, you can expect the following from us:

• Competitive salary
• Performance related bonus
• Employer contributory pension
• Healthcare annual allowance
• Home working allowance
• 25 days holiday plus bank holidays
• 1.5 wellbeing days per year
• Holiday purchase scheme
• Long service holiday awards (an extra day's holiday after 3 years of service, and every 2 years thereafter)
• Life Insurance Policy
• Discounted gym membership
• Employee Assistance Programme
• Cycle scheme, Tech scheme, and Electric Car scheme
• 1 charity day per year
• Family friendly policies including enhanced maternity, paternity, and adoption leave

Mosaic Island is an equal opportunity employer and is determined to ensure that no applicant or Employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by cond