Purchase Ledger Clerk - Fareham, United Kingdom - J&B Hopkins Ltd

J&B Hopkins Ltd

Verified Company

Fareham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

_Hopkins _is currently seeking a Purchase Ledger Clerk / Accounts Assistant to provide high quality, efficient and effective support to the procurement department.

As a Purchase Ledger Clerk / Accounts Assistant you will need to be a proactive, self-sufficient, and resilient individual who is able to work autonomously and as part of a wider team to deliver prompt quality Accounts support.

Job Purpose
Accurately record and report the liabilities from purchasing activities whilst working collaboratively with other internal and external stakeholders.

Ensuring a high standard of service is provided to all while being accountable for your own outcomes, striving to do the right thing and safeguarding the company's long-term strength and growth, whilst working smartly and caring for your teams.

Duties and Responsibilities

Match invoices with purchase orders where appropriate
Process invoices through Contract Costing and into the Accounts Payable ledger via the Daybook
Process invoices not requiring purchase orders directly through Accounts Payable into the Chart of Accounts. Ensure invoices are authorised before payment
Generate sequential internal numbering for vendor invoices and scan them onto the appropriate area in the shared drive
Pass queries to Procurement and assist in query resolution wherever possible
Produce schedules of payments due based on agreed terms and agreed payments with Accounts Manager/Financial Controller
Maintain the status codes on vendor accounts and updated accruals monthly
Facilitate payments via online banking
Reconcile statements received from vendors with Company records and chase up any discrepancies. This is an important process, particularly approaching year end
Generally, administer vendor records in a manner that provides others with confidence in the quality of the record keeping
Processing company credit card expenditure
Analyse and process staff expenses twice monthly
Obtain monthly timesheets from Design team and Project Managers promptly after month end and process through the costing records
Provide assistance to payroll administrator as required
General administration tasks, including filing and telephone handling

Essential Skills / Qualifications

Previous experience in a similar role
Aptitude for using computers and good working knowledge of Microsoft Office, particularly Excel and Word
Preferably construction industry experience
Demonstrable willingness to learn
Team player

Job Types:
Full-time, Permanent

Salary:
£21,000.00-£24,000.00 per year

Benefits: