Receptionist/administration Assistant - Exeter, United Kingdom - Everys Solicitors

Everys Solicitors
Everys Solicitors
Verified Company
Exeter, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
We have a vacancy for a Receptionist/Admin Assistant in our Exeter office.

This role is full-time (5 days each week) working the following hours 9.00 am to 5.30 pm with a one-hour lunch break Monday to Friday inclusive.


We are looking for an organised individual with the ability to manage a busy workload using their own initiative and who works well under pressure.

Previous experience in a similar role would be preferable.

  • Successfully undertake general officebased administrative duties to include (although not limited to) all postalrelated duties at the beginning and end of each day, scanning all incoming post for each department, file opening, closing and archiving, banking and petty cash, purchase of office supplies and general admin related duties to ensure the smooth running of the office.
  • Welcome callers to the office in a friendly and professional manner ensuring the person for whom they are visiting is notified as quickly as possible.
  • Answer incoming calls by means of our centralised telephone system, dealing with calls in a prompt, efficient, and courteous manner taking accurate details and either placing the call or passing the details on as quickly as possible.
  • Take responsibility for the booking of meeting rooms ensuring they are ready for use and cleared up immediately after a meeting finishes.
  • Provide refreshments for client or staff meetings as required.
  • Keep stationery stocked ensuring that all copiers/printers have sufficient paper in them at all times.
  • Provide secretarial/administrative support to all legal departments based in the Exeter office. Previous secretarial experience is therefore preferable.
  • Deal with card payments/ID from callers to the office.
  • Maintain kitchen supplies within the Exeter office to ensure that there are enough refreshments at all times for staff.
  • Demonstrate good organisation skills.
  • Manage conflicting demands in a professional and calm manner.
  • Demonstrate effective communication skills, both written and spoken.
  • Cope well under pressure, with an ability to work flexibly and cope with changing priorities.
  • Take a positive and proactive approach to work, anticipating and meeting the needs of the office.
  • Be competent in using Word and other Microsoft Products (Outlook and Excel).
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