Executive Facilities Officer - Aberdeen, United Kingdom - Blue Arrow

Blue Arrow

Verified Company

Aberdeen, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity has arisen with our client based in Aberdeen who are looking to recruit an experienced full-time Executive Facilities Officer on a temporary basis for 6 months with the potential for this to be extended.

This role offers an immediate start with a pay rate of £ £15.06 p/h dependent on experience.

Key tasks will include but will not be limited to:

Deputise for management to provide additional support/assistance when required.
Create minor work task orders on finance spreadsheets and internal systems.
Daily and weekly updates of small works and budget projects.
Use internal systems to monitor reactive calls
Use systems to provide statistics detailing reactive tasks and audit a sample on a biweekly basis to be reported to senior managers.
Assist senior staff with the coordination small works
Assist with Fire evacuations and other H&S site issues
Support FPO for site fire safety management.
Contractor liaison with Contractors and Sub-Contractors
Organising and minute taking for quarterly meetings.
Creating & issuing security passes in line with policy, checking appropriate permissions are in place each day.
Preparing detailed correspondence and checking that of others;
Compiling, verifying and reporting data to relevant parties.
Completing forms or reports
Managing the workload of a small team, if required.
Various team support where needed eg. occasional cover for reception

Essential Knowledge, Experience and Skills:

Relevant experience in a Facilities/Project Management role.
Good working knowledge of a range of office procedures and IT packages.
Experience of working in a role that requires multitasking and time management skills.
Experience of maintaining computerised and manual records.
Excellent administrative skills.
Analytical skills
Strong organisational skills and a high level of attention to detail.
Understanding of Financial systems and processes.
Basic Disclosure Certificate (or willing to complete this) and/or BPSS

AGY

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.