Executive Pa to The Assistant CEO - Doncaster, United Kingdom - Brighter Futures Learning Partnership Trust - Doncaster UTC

Description

Brighter Futures Learning

Partnership Trust


APPLICATION INFORMATION

Contents:

Person Specification

How to Apply




JOB TITLE:
Executive PA to the Assistant CEO




BAND:
Grade 7 SCP 12-20




RESPONSIBLE TO:
Assistant CEO

Job Purpose
To provide a comprehensive and confidential administrative support service to the Assistant CEO and CEO.

Duties and responsibilities
To manage the Assistants CEO's electronic diary providing for all appointments and meetings, ensuring a manageable schedule is maintained, ensuring it is kept up to date and if needed a daily overview of forthcoming events with documentation provided to the Assistant CEO.

You will also provide additional support to the CEO when required.

• To be the first line of contact between the Assistant CEO and any phone calls, requests from staff or visitors, ensuring only appropriate contact is made and manage all communications from the Assistant CEO to all employees.
• To devise and manage systems which improve the efficiency of trust administration providing additional support to the CEO as required.
• To process the Assistant CEO's mail ensuring that all important matters are dealt with confidently and effectively in line with arrangements established with the Assistant CEO
• To generate correspondence on behalf of the Assistant CEO as required
• To assist and support in the administration of work for Trust executives as and when required by the CEO.
• To undertake projects in relation to Trust admin as required by the CEO and Assistant CEO
• To undertake high level research and prepare briefings as required.
• To be able to proofread documentation on behalf of the Trust and make amendments or suggestions as required, ensuring a high quality of written communication is maintained.
• Help design promotional material for Brighter Futures Learning Partnership Trust, not limited to but including brochures and videos.
• Support with marketing and communication material, including infographics and social media posts.
• Accurately populating data tracking sheets as directed. It is essential that this is undertaken with a critical eye to ensure accuracy and that documents are fit for purpose.
• To track delegated tasks where required and monitor progress, chasing any documentation or responses not received and keeping the Assistant CEO informed as appropriate.
• To liaise with external organisations representing the Trust in an efficient and professional manner as directed by the CEO or Assistant CEO
• Any other tasks which fall within the competence of the postholder as may be required from time to time.
• To maintain confidentiality at all times
• To demonstrate a high level of attention to detail
• To be flexible within the job role
• To work effectively with a range of people at all levels of the Trust
• To take on additional responsibilities as agreed with the Assistant CEO

This job description describes the way the postholder is expected and required to perform and complete particular duties. It does not form part of the contract of employment.


The Brighter Futures Learning Partnership Trust is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post including checks with the Disclosure and Barring Service.
Person Specification


JOB TITLE:
Executive PA to the Assistant CEO


BAND:
Band 7 SCP 12-20





RESPONSIBLE TO:
Assistant CEO

Education

Essential

Desirable
Educated to a good academic level, including grade C minimum in GCSE English and Maths.


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Proficiency in Google Sheets (or Excel) and data analysis


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Computer literate with the ability to undertake administrative tasks and create resources electronically


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Understanding of HR and Governance


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Knowledge of teachers/school conditions or services


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Driving licence and the use of a car (you may be required to travel between sites)


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Administration skills


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Knowledge of SIMS


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A willingness to undergo further training and personal development to fulfil the changing requirements of the job


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Empathy with educational values


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Excellent interpersonal skills, e.g. tactful, sensitivity, ability to listen and co-operate at all times


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Commitment to high standards


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Good attendance and punctuality


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Willing to take on new tasks and develop professionally


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Ability and confidence to communicate effectively both verbally and in writing


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Ability to work to deadlines, targets and can prioritise tasks under pressure


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To be proactive and have the ability to work under your own initiative


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Reliable and trustworthy


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High levels of confidentiality


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Commitment and desire to fully contribute to the opportunities presented by the Trust


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Has energy and initiative and will bring in new ideas


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Ability to work effectively and supportively