Document Management Assistant - Nottingham, United Kingdom - The Nottingham

The Nottingham

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About The Role:

Document Management Assistant

Contract type:
_Permanent _

Hours:
_Full-time, 35 hours _

Location:
_Head Office, Nottingham (onsite full-time, 8am-4pm)_

Here at the Nottingham we have an exciting opportunity to join our estates and facilities team as Document Management Assistant.

Working in a direct team of 3 within a wider Estates and Facilities team, this is the perfect opportunity for someone who is eager to develop, learn and work alongside a genuinely supportive team.

You will be handling incoming and outgoing mail, packages, and deliveries, as well as maintaining accurate postal records.

This role also includes being the face of the society with visitors and facilities contractors, ensuring they are greeted and given correct access when arriving at our Head Office.

**Here's a taste of what you'll be doing as a
Document Management Assistant at The Nottingham -**- Efficiently and accurately scan in documents so that users of the system can access and read relevant documents

Index all documents accurately to ensure they are recorded in the correct area of the system and retrievable by all users
Allocate and distribute post to relevant teams and departments
Manage effective relationships with internal and external customers; delivering exceptional customer service at all times
Support with reception duties by greeting and supporting visitors and contractors on site signposting them and dealing with and queries

What we're looking for -

Good interpersonal skills and the ability to work effectively with colleagues from all levels and areas of the organisation
Excellent time management with the ability to work efficiently without compromising quality or accuracy
Ability to be discreet with confidential information
Strong ability to build relationships
Flexible, professional attitude

What we offer -

A fair and competitive salary evaluated against market data, annual discretionary bonus scheme, Medicash healthcare scheme, 25 days annual leave plus bank holidays and enhanced family leave
Commitment and dedication to your ongoing personal and professional development. We help you to own and grow your potential so you can be at your best in your current role and to support your future career aspirations
Flexible and hybrid working to encourage a work life balance, we want you to be at your best inside and outside of work
A friendly and inclusive culture where teams genuinely strive to do the right thing by their colleagues and our customers
A strong sustainability agenda we're continually finding new ways to be kinder to the environment by reducing our carbon footprint
We're passionate about giving back to the communities in which we serve as well as supporting local charities as part of the Samuel Fox Foundation. One of the many ways you can get involved is to use the 2 days per year paid leave to volunteer for causes or charities that are important to you
Your health and wellbeing is our priority, we encourage this through a suite of support resources, including a team of trained mental health first aiders

About Us:

So, what does #LifeatThe Nottingham look like? We're a mutual, which means we don't have shareholders.

Instead, we're owned by our members and use our money to do good, investing in our community, responsible causes, and - well, you.

So, we're always striving to do the right thing for our team, communities and members.

Although our history spans 170 years, our purpose of helping our members save, plan for and protect their financial futures is enduring.

This means supporting them through all of life's key milestones.

From providing a safe place for their savings, help and support finding and funding their home, insuring their assets and planning for their families and their future.