Administrator - Kenilworth, United Kingdom - Absolute Works
Description
Job AdvertWe are an HR Consultancy business based in Barford, Warwickshire and are currently looking to expand our team. We need an experienced Administrator to join our small friendly team. They will support the HR team with administration and support.
The role is to ensure a consistent high standard of service to clients by building and maintaining good working relationship with them.
Key ResponsibilitiesGeneral Administration
- Supporting the Managing Director / Head of HR / HR Partner / HR Advisor / Payroll Manager as required
Obtain employee references for clients as required
Drafting basic probation invites as instructed by Head of HR / HR Partner / HR Advisors.
Provide HR and Payroll administrative support as necessary including; managing holiday records, drafting templates and communications, filing hard copy documents, uploading scans to employee documents file online.
Record and issue elearning to clients
Create monthly HR reports
Photocopying, scanning and filing documentation in a timely manner ensuring documents are named
Keeping client files in good chronological order
Employee file audits
Manage the return of new starter paperwork
Maintain client specific file audit
Aid the HR team in preparation of disciplinary / grievance letters, meeting arrangements and note taking as required
Client training and course administration, maintain training records
Preparation of client letters and paperwork
Carry out relevant legal checks for employees as requested, e.g. right to work
Maintain client payroll collation with new starters, leavers, variations, absences and statutory leave
Manage leavers administration and their leaving arrangements in a timely manner, r
Supporting with projects
Keep the HR Admin task list up to date
Personal Qualities / Skills & Knowledge:
Excellent administrative skills.
Organisation, including excellent time management skills, prioritising to ensure meet client and statutory requirements.
Excellent telephone manner.
Excellent written and verbal English
Proactive approach to problems and process development.
First class IT and communication skills.
Team orientated.
Results focused.
Accurate with an eye for detail.
Confidence to work across all levels of the business.
Practically minded:
able to roll sleeves up and get stuck in
Personal Qualities / Skills & Knowledge:
GCSE's with a minimum of grade A-C or equivalent in Maths and English
Special Conditions
Office Based
To support the geographical spread of our clients, you may be asked to support HR events within the UK with a HR colleague.
Additionally, given the vast array of clients and industries, on occasion, there will be a requirement to work outside the core business hours.
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