Executive Assistant - Twickenham, United Kingdom - JacobJames Recruitment Ltd

JacobJames Recruitment Ltd

Verified Company

Twickenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

THE ROLE

We are looking for a well presented, articulate EA / Office Manager to join a growing and successful company based in Twickenham.

The EA / Office Manager will be supporting the Chairman & CEO, and when required will also support the CEO and CFO with various tasks and administration duties.

This role is also responsible for the running of the day-to-day office operations. To be successful, you will have high attention to detail, take initiative, be proactive and have a can-do attitude.

Salary £46-50k + bonus and excellent benefit package

Hybrid working pattern 4 days in the office 1 day working from home

Requirements:

WHAT YOU WILL BE DOING

EA Responsibilities:

Managing calendar activities for the Chairman & CEO, CFO and CEO when required.
Coordinating domestic and international travel arrangements, including flights, visas, hotel bookings and meeting facilities.
Coordinating and providing administrative support for Leadership Team meetings, Executive meetings, Board / Committee meetings, and company offsite.
Taking meeting minutes, tracking actions, and managing followup.
Coordinating and assisting in the collation and preparation of various documents, including Board meeting packs and papers for relevant meetings, ensuring timeliness and consistency in the quality of presentation.
Building trusted relationships with colleagues, and internal and external stakeholders.
Manage arrangements for quarterly offsite UK Executive Strategy.

Office Manager Responsibilities:

Front of house
To be the first point of contact for staff, customers, suppliers, and global visitors.

Office Supplies

Proactively order routine items including food/beverage supplies, stationery, and cleaning products for all offices.
Coordinate company travel and accommodation via internal travel booking system, Egencia.
Room and hospitality management
Coordinate bookings, set up rooms and liaise with managers, including any catering requirements.

Compliance

Ensure health & safety, fire and waste issues comply, including risk assessments, organising fire, emergency lighting, smoke and extinguisher testing, PAT testing and reporting for all offices as required.

Manage contractors

Liaise with contractors for various services, including cleaning, heating, company plants, water machines, air conditioning, hygiene, waste, recycling & carpet cleaning for all offices.

Office landlord liaison

Access, security, general office issues and car parking for all offices.

Event Planning

Supporting with the organising of Summer and Christmas parties, company social and charity events

WHAT WE NEED FROM YOU

Solid experience in a similar role
Proficient in document assembly (board report)
Proven ability to manage conflicting priorities and deadlines to achieve business outcomes
Ability to work in an environment that requires sensitivity and confidentiality
Opportunity to travel to other offices in the UK and Ireland on occasions

Job Types:
Full-time, Permanent

Salary:
£46,000.00-£50,000.00 per year

Schedule: