Facilities Coordinator - Edinburgh, United Kingdom - Lothian Buses

Lothian Buses

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a Facilities Coordinator to join our busy Engineering Department

What do we do?

As Edinburgh's principal transport provider Lothian has been providing the city with a first-class public transport service for over a century.

In more recent years we have expanded to provide the same great services within Midlothian, East Lothian and West Lothian.

Our business operates from a wide range of premises across Edinburgh and the Lothians, including six operational garages, two retail hubs and a coachwork operation at Seafield.

We also have on-site canteens in four of our main premises and an external CoffeeHub at Shandwick Place.

We take great pride in the standard of our premises and strive to provide a well-maintained, safe and comfortable working environment for our colleagues.

About the role

As our Facilities Coordinator, you will work closely with the Facilities Manager to support all facilities activities, working 40 hours per week Monday-Friday.

The main duties and responsibilities of the role include but are not limited to the following:

To assist the facilities manager in all aspects of project implementation as required ensuring project completion to expected standards.
To coordinate all facilities activities, work direction and support systems.
To make certain that all contractor inductions and authorisations including liability insurance, permit to work, safe system of work, method statement controls are in place before a contractor starts work on site.
To ensure all plant and equipment is inspected, maintained and serviced according to maintenance regulations and H&S requirements.
To provide a Planned Preventative Maintenance (PPM) service for all site plant equipment, coordinate the timing and availability of maintenance requirements both planned and reactive, with the end user.
To ensure all statutory and general maintenance documentation is up to date, available and associated actions completed within the assigned timeframes.
To setup, maintain and organise facilities department central files, information, filing and messages.
To provide general administration support relevant to the role.
To act as the first point of contact for remedial and scheduled maintenance activities, coordinating works to the relevant contractors, whilst ensuring that all systems and data logs remain updated.
To provide accounts assistance to the Facilities Manager and Engineering support team by raising purchase orders, allocating spend and reviewing periodic expenditure.

Skills, Qualifications and Experience

Previous facilities management experience is essential
You must possess a full UK driving licence
IOSH managing safely or relevant facilities related qualification
Positive attitude to lead by example
Excellent communication skills
Ability to multitask and prioritise your workload
Confident decision making
Excellent time management skills
Proven project management skills
Good IT skills
A practical, flexible and innovative approach to work.
The ability to work under pressure, particularly when working to tight budgets or when emergencies arise

Benefits for you as our Facilities Coordinator

Salary of £28,000 per annum
35 days Annual Leave
Pension and discounts in 100s of retailers
Access to a range of benefits including an Employee Assistance Programme
Continual training and development to push forward your career
FREE travel in Edinburgh and surrounding areas with your Ridacard, valid on all our buses and Edinburgh Trams
90% discounted travel for a friend or family member

If you think you fit the bill then we'd love to hear from you