Executive Assistant - Forres, United Kingdom - Orbex Space

Orbex Space

Verified Company

Forres, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

As the Executive Assistant to the Chief Executive Officer and Leadership Team at Orbex, you will serve as the primary liaison, providing essential assistance in optimising schedules, managing communications, and offering administrative support to improve the efficiency and effectiveness of our Senior Management daily operations.

Orbex

We are a rapidly growing company with staff located between our production and test facilities in Forres, Scotland and Copenhagen, Denmark.

Working on cutting-edge advances in rocket fuel technology, Prime's carbon footprint is up to 96% lower than comparable vehicles, leading to innovations in propulsion and tank structures.

A state-of-the-art re-flight system means we can recover and reuse our technology, and innovations in separation mechanisms mean we leave no debris in space.

Having developed in-house production capability, we can 3D print complex engines, produce full-scale carbon composite fuel tanks, and have avionics and software testing labs in both Scotland and Denmark.

Based in Forres, you will be right in the heart of this fast-paced cutting-edge company, gaining a unique insight into what it takes to build a new launch vehicle for a buoyant commercial market.

Orbex is an Equal Opportunity Employer and is working towards a more diverse workforce in the aerospace industry.

The Position

Your responsibilities will evolve on a daily basis, requiring you to exercise judgment and proactive decision-making to achieve the best outcomes and meet the needs of our management team.

The role offers the opportunity for you to work in a variety of areas including, but not limited to:

Serving as the point of contact, handling inquiries with professionalism and enthusiasm while ensuring confidentiality
Arranging travel and accommodation for both inbound and outbound visits for our Leadership and Executive Team
Anticipating needs, taking initiative, and communicating effectively with individuals at all levels
Efficiently coordinate meetings, events, and communications, ensuring timely responses
Managing schedules with precision for optimal time management, including appointments, meetings, travel arrangements and expenses
Managing multiple priorities and calendars effectively, to meet individual requirements
Utilising interpersonal skills to foster relationships with clients, colleagues, and external stakeholders
Providing general administrative support, including preparing memos, letters, invoices, statements, and other documents

Requirements:

Proven experience in providing highlevel support to senior executives, with a demonstrated ability to thrive in a fastpaced environment
Previous experience working within an administrative background or as an Executive Assistant or Personal Assistant
Exceptional organisational skills and meticulous attention to detail, with a proven track record of multitasking
Experience working with complex diaries, management organisations, and traveling booking arrangements
Excellent written and oral communication skills, with experience at Csuite level
Working knowledge and expert proficiency in Microsoft Applications covering PowerPoint, Word, and Excel.

Personality

Orbex is a high-paced, startup culture where you will be encouraged to take assume responsibility for tasks and see them through.

It is imperative that you take initiative, communicate openly and can collaborate with technical and non-technical team members.

You must be able to thrive in an international, diverse, and multicultural environment.

Location

This role can be based in Forres HQ or London, and for the right person we will also consider a remote based set up.

Security

You must be a UK or European citizen or from a country that is a signatory to the MTCR convention.

You will be required to obtain CTC clearance for the role.

Benefits

Competitive salary
Share Options in the company so you will really benefit from your hard work as the company grows and is successful.
Company Cycle to Work scheme

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