Sixth Form Administrator - Surrey, United Kingdom - Blenheim High School, Epsom

Description

Key Responsibilities

6thForm

• General logístical assistance for the Sixth Form, including filing, word processing, photocopying, mail merge, Parentmail, Excel, SIMS, PARS, Social Media, and the website. This will include coordinating the delivery of the weekly Sixth Form Newsletter to teachers, faculty, and parents.
• Guarantee that all written correspondence and phone messages are listened to within 48 hours.
• Record absences on PARS and inform tutors and the Sixth Form Leadership Team of absences and the actions that are needed, as per the attendance protocol.
• Record and send out a truancy call for missing students

- notify the Sixth Form Leadership Team of absences and the actions that are needed, as per the attendance protocol.

• Monitor the attendance of students during the school and Extended Day notify staff of actions if there is a truancy.
• On behalf of the Head of Sixth Form, have and maintain a friendly atmosphere in the Sixth Form for visitors and pupils.
• Collaborate with the Head of Sixth Form, Sixth Form Leadership Committee, and Senior Leadership Team to ensure that the desired quality of customer support is met.
• Manage the Head of Sixth Form's schedule, including interviews, meetings, and schedules, to keep them up to date.
• Plan Parents' Evening and Sixth Form Open Events.
• Serve as a point of touch for students and parents who wish to speak with the Head of Sixth Form or Deputy Heads of Sixth Form about issues, in order to maintain the appropriate level of customer support.
• Serve as a point of contact during the absence of the Head of Sixth Form, ensuring that messages are relayed correctly and promptly.
• Track student lesson attendance by delivering half termly attendance analysis coordinate with the Deputy Head of Sixth Form to send attendance letters out.
• Organise and schedule the 6th Form Interviews with the Leadership team and contact the parents and students to inform them of their times.
• Pastoral assistance
• Support Deputy Head of Sixth Form
• Pastoral with providing a safe space for students to talk and be the first point of contact for help.
• Work with the Head of Sixth Form to organise the recruitment process, Taster Day and Induction Day for Year 1
• Work with colleagues to complete the census.
• To interact and monitor ATL and Achievement Clinic letters and attendance in collaboration with the Sixth Form and Senior Leadership team.
• To coordinate registers and class lists for student enrichment classes and monitor enrichment attendance and class sizes.
• Keeping track of student homelearning plans and scheduling student signin and out, as well as engaging with parents.
• Create a calm and organised atmosphere in the student café and social areas.
• To communicate with other Sixth Form schools and colleges if required.
• To connect with outside groups, departments, and guest speakers.

General

• Maintain the highest standards of quality at all times dealing courteously with all visitors, and internal members of staff.
• Be proactive in anticipating problems and to take actions to prevent them arising. Where this is not possible, minimise their effect and impact, resolving any conflict through empathy and negotiation, and meet objectives by balancing priorities and/or improving job effectiveness.
• Plan and organise the daily workload prioritising accordingly.
• Demonstrate a keen interest in all aspects of Sixth Form and school activities and to promote them both internally and externally.
• Work closely with the other members of the leadership team's administrative support when there are areas of overlapping responsibilities.
• Support the Exams Officer and Admissions' Administrator as required.
• Contribute to the planning, development and improvement of administrative procedures and systems by regular evaluation of roles and procedures demonstrating a growth mindset i.e. 'always wanting to get better'.
• Other reasonable tasks as requested by the Headteacher or Head of Sixth Form.
• To undertake any other wider whole school duties commensurate with the level of the post as required.

Whole School

• Assist with Sixth Form Open Evenings and marketing initiatives within the school.
• Assist with the organisation of events in which the Sixth Form students are working with younger students.

Job Types:
Full-time, Part-time, Permanent


Salary:
£23,602.00 per year


Benefits:

• Onsite parking

Schedule:

• Monday to Friday

Work authorisation:

• United Kingdom (required)

Work Location:
On the road

Application deadline: 27/11/2023


Reference ID:
Sixth Form Administrator