Administrator (12 Months) - Ilford, United Kingdom - ALSTOM

ALSTOM

Verified Company

Ilford, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Req ID:444375

At Alstom, we understand transport networks and what moves people.

From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry.

Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Location:
London (Ilford), United Kingdom

Appointment Basis: 12- months, On Site

Salary:
cca 42K
Could you be the full-time
Administrator (12 months) in
London (Ilford), United Kingdom in we're looking for?

Your future role

We'll look to you for:

PROJECT INFORMATION: Liaising with project team to coordinate information and compiling reports and presentations, sharing agendas and administering Teams and SharePoint sites for project reporting
Provide a confidential, effective and professional service to the project team
Provide onsite support to project director and team as required for example, managing meeting rooms, notice boards, greeting visitors
Provide assistance and support to continuously improve project time efficiency, communication and organization
COMPLIANCE: Manage signatures of Competition Guidelines/NDA and access to information; ensure notice boards have updated EHS information; administer office safety inspections
MEETINGS: Arranging meetings and workshops including room bookings, equipment, refreshments, taking minutes
PURCHASE ORDERS: Initiate POs and Shopping Carts then manage the life cycle through to ensuring payment of invoices
CUSTOMER: Become a reliable point of contact for customers and build relationships
OFFICE MANAGER: reception of visitors, room allocation, post, invoices, lunches,
TRAVEL: Travel arrangements, bookings and expenses
DIARY: Diary management and coordination
ON-

BOARDING OFFICER:
Provide all the necessary support to new comers in the team including assistance with new equipment, PPE, documents, site familiarization, introduction to the team

DOCUMENT CONTROL: Competency on document management systems sufficient to provide assistance to and cover for Document Controller.

All about you
We value passion and attitude over experience. That's why we don't expect you to have every single skill.

Instead, we've listed some that we think will help you succeed and grow in this role:

Mandatory:

GCSE's grades 94, or equivalent qualifications including English, Maths
Strong experience as Project/ administrator
IT skills competent user of Microsoft Office including Word, Excel, Powerpoint, Outlook, Teams, SharePoint
Company's intranet & travel bookings
Company's Purchase Order process
Good knowledge of Alstom & other functional areas within the organization
Basic knowledge of domestic market

Desirable:

Experience in Rail industry

Things you'll enjoy
Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and

develop new skills and experiences throughout your career

You'll also:

Enjoy stability, challenges and a longterm career free from boring daily routines
Work with new security standards for rail signalling
Collaborate with transverse teams and helpful colleagues
Contribute to innovative projects
Steer your career in whatever direction you choose across functions and countries
Benefit from our investment in your development, through awardwinning learning
Benefit from a fair and dynamic reward package that recognises your performance and potential,

plus comprehensive and competitive social coverage (life, medical, pension).

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one

of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to

hear from you

Important to note:
As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you

Important to note
As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:
Experienced

Job Segment:
Developer, Sharepoint, Document Control, Document Management, Technology, Administrative