Senior Administrator - St Leonards-on-Sea, United Kingdom - Seaview Project

Seaview Project

Verified Company

St Leonards-on-Sea, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Seaview Project is an award-winning community based charity rooted in the heart of St.
Leonards and reaching out to those living on the margins of society.

We are currently seeking a Senior Administrator to provide support to the Chief Officer and Management Team and be responsible for managing the coordination of administration, digital, and professional communications across the organisation to support the delivery and development of the service.

Key Activities

To provide diary management and administrative and secretarial support to the Chief Officer and Management Team, ensuring arrangements run smoothly.
To accompany the Chief Officer and Management team to meetings, take formal minutes and ensure any paperwork is wellpresented, circulated and actions are followed up.
To manage quality assurance such as carry out monthly audits and quarterly service reports, ensuring actions are followed up
To manage daily administrative functions such as filing, mail communications, progress reports, servicing scheduling, data entry, stationary ordering, petty cash and contributing to operating phone lines.
To manage data entry on CRM platforms within designated remit.
Manage and coordinate staff and external training, maintaining up to date records.
To provide professional correspondence to internal and external parties on behalf of the organisation.
To coordinate the recruitment process, including arranging interviews, communicating with applicants, collating information and organising paperwork, preemployment checks and designated area of responsibility within new employee on boarding and leavers processes such as IT access credentials, IT equipment and building access.
To manage, coordinate and maintain records for
To line manage allocated administrative staff.
Identify areas of poor administration performance and implement action.

Person Specification

2 years' (minimum) experience providing administrative and secretarial support to senior management.
Experience in using Microsoft Office (Word, Excel, PowerPoint, Access and Outlook) in the workplace (Word to intermediate level, e.g. formatting documents and working with tables).
Strong written and verbal communication skills and experience in creating, formatting and proofreading written work and sending professional communications on behalf of the organisation.
Excellent customer service skills.
Experience in coordinating activities, projects and/or events, such as arranging meetings, communicating with multiple parties and producing, collating and issuing paperwork.
Knowledge and interest in online services and technology (e.g. using mobile devices, navigating the Internet and working with apps and settings).
Ability to demonstrate discretion across internal and external communications with commitment to confidentiality and General Data Protection Regulation (GDPR), Caldecott and with consideration to the implications for the organisation.
Ability to implement policies and protocols.
Experience supporting financial transactional functions and record keeping.
Willingness to get involved in all areas of the organisation to support the development of the service, including providing cover where required.

General Terms of Reference

You will seek to improve personal performance, contribution, knowledge and skills.
You will participate in appraisal, training and supervision processes.
You will keep abreast of developments in services and practice relevant to the client group.
You will keep your line manager fully apprised of all progress and concerns.
You will contribute to maintaining safe systems of work and a safe environment.
You will, as part of the generic team approach, be prepared to work in other areas of Seaview Project services as required.