Senior Administration Officer: Staff Engagement and - Leicester, United Kingdom - HM Prison & Probation Service

HM Prison & Probation Service

Verified Company

Leicester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £23,637 - £29,046
Job grade:

Other
NPS Pay Band 3 National
Contract type:
Fixed Term
Length of employment:
For a period of up to 12 months
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This position can be based at NPS 2 COBDEN STREET LEICESTER, LE1 2LB, NPS 9 CASTLE QUAY NOTTINGHAM, NG7 1FW, NPS DERWENT COURT DERBY, DE1 2FZAbout the job

Job summary:

Please refer to Job Description
Job description:

We are recruiting a Senior Administrative Officer to provide direct support to the regional Staff Engagement and Communications Officer.

Although recruited on the generic Senior Administrative Officer Job Description the tasks will differ, as below:

Responsibility for maintaining, and promoting the Reward and Recognition scheme (including Long Service Awards), involving the liaison with internal departments to deliver vouchers and/or gifts and providing advice to PDUs and staff on process.
Act as a single point of contact for regional colleagues to assist with creative projects and developing internal content.
Support the SECO in creation and administration of regional content and events, including newsletters, presentations, podcasts, videos and social media content.
Act as a single point of contact for regional engagement and communication queries.
Act as single point of contact for regional outreach support.
Maintenance of distribution lists, proactive resource gathering, and upkeep and auditing of information systems in compliance Information Assurance policies.
Any other duties as detailed by the Staff Engagement and Communications Officer or Head of Corporate Services.

Person specification

The job holder should meet the following requirements:

Experience of (or willingness to learn in role) Adobe Creative Cloud packages, especially Photoshop and InDesign, as well as a willingness to learn and develop skills with other software packages.
An ability to write and optimise content for a variety of internal and external communications, excellent communications skills, both written and verbal.
Consistency in terms of voice, branding and messaging, ensuring core corporate values are reflected in their work at all times.
A capable organiser who is used to meeting competing deadlines.

The job holder will be provided with appropriate induction and training.

Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

Summary

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Management Support

Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
Collection and distribution of monies to/from Imprest, and maintenance of related records.
Act as Vetting Contact Point for the relevant division, function or cluster
Moni