County Administrator - Pulborough, United Kingdom - West Sussex Scouts

Description

County Administrator

Job Title:
CountyAdministrator


Location:
County Office, Lodge Hill but hybrid working


Salary:
£11.48 per hour


Reports to:
County Secretary


Probationary period:3 months


Summary of Job

West Sussex County Scout Council operates a small office based at Lodge Hill near Pulborough to deal with general enquiries and provide administrative support to the County Lead Volunteer, Chair and various team members.

Principle responsibilities:

• Input invoices for payment onto County banking system
• Copy type, print and collate papers and documents for meetings, induction packs and events.
• Produce and maintain databases and spreadsheets as required, including mailing lists of local volunteers and team members.
• Update membership database, website content and online calendar as required.
• Arrange venues and catering for meetings at various locations.
• Organise and support adult and youth presentation award events.
• General administrative tasks including; photocopying, collection of inward mail, arranging despatch of signed mail, maintaining correspondence and filing.
• Provide administrative support for workshops, conferences and special events.
• Proof read county documents, factsheets and annual review for accuracy.
• Assist with and undertake other duties from time to time as and when required.

Knowledge, experience and skills required to undertake the role:
E = Essential HD = Highly Desirable D = Desirable


Knowledge

• NVQ Level 2 in Administration or equivalent experience (D)
• Knowledge of office working practices (E)
• A knowledge of The Scout Association and its aims and values (D)

Experience

• Experience of working as part of a team (E)
• Experience of office procedures and routines (E)
• Hold a full driving licence (E)
• Experience in dealing with customers both internal and external (D)
• Event Management (D)
• Managing Digital Systems (D)

Skills

• Draft/produce routine correspondence (E)
• Digitally Confident (E)
• Cloud first mindset (E)
• Prioritise routine tasks on own initiative (E)
• High level of attention to detail, ensuring accuracy in all work (E)
• Work to deadlines (E)
• Work with others as part of a team (E)
• Flexible in approach to work (E)
• Approachable and personable (E)
• Willing to learn (E)
• Openminded (E)

Asatisfactory DBS (Disclosure barring Service) check is required for this position.


Closing date: 23.00 Sunday 2nd June 2024

West Sussex County Scout Council aims to be an equal opportunities employer.


Job Type:
Part-time


Pay:
£11.48 per hour

Expected hours: 15 per week


Benefits:

• Company pension
• Flexitime
• Free parking
• Onsite parking
• Work from home

Work Location:
Hybrid remote in Pulborough, RH20 1LZ

Application deadline: 02/06/2024