Administration Assistant - Crewe, United Kingdom - Mid Cheshire Hospitals NHS Foundation Trust

Mid Cheshire Hospitals NHS Foundation Trust

Verified Company

Crewe, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide administrative and secretarial support for the Estates & Facilities Division in carrying out its respective duties and providing general administrative assistance as required by the Estates & Facilities Manager's.

To carry out all admin & secretarial duties required by the Division, including typing, dictation, filing, making appointments, photocopying, laminating, binding, issuing and recording of keys, & any other duties as appropriate.

Minute meetings & transcribe in a timely manner.

Answering of incoming calls both internal & external in accordance with Trust quality standards. Dealing with queries & enquiries.

Using Divisional IT systems, inputting and reviewing data in line with Trust Policies and Procedures and IT Policy.

To receive:
contractors, public and staff, issuing ID cards through the electronic visitor system in accordance with Trust quality standards.

Preparation of all documentation & literature appertaining to Tenders & Quotes, as defined in the Estates & Facilities Division's procedures including all relevant correspondence.

To assist with the preparation & production of documentation associated with any Maintenance Contracts/Agreements undertaken by the Division.

Maintaining satisfactory stock levels of Divisional stationery, monitoring & reviewing usage, ordering, receiving, sorting, & arranging distribution on arrival, raising queries.

The post-holder will also be required at certain times to undertake duties normally undertaken by the other administrative staff within the Division, to provide cover for periods of Sickness and Annual Leave.

Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester (population 357K).

The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.

The Trust provides over 500 beds and employs over 5,100 members of staff.

A comprehensive range of community services is provided across 26 medical centres and schools through our Central Cheshire Integrated Care Partnership.

We have played, and continue to play, a proactive role in the development of Integrated Care plans across Cheshire & Merseyside and our local Cheshire East and Cheshire West Place-based systems.

We believe, and it is the cornerstone of our five-year Trust Strategy, there is the opportunity to progress innovative, responsive and effective care in the best setting for the patient, be it in the hospital or out in the community.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

GOVERNANCE

Ensure compliance with Trust policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care.

MANAGERIAL/LEADERSHIP

Ensure a healthy, safe and secure working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation and reporting any concerns.

Promptly report and investigate all incidents and accidents.

Report any deficiency in Health & Safety systems or documentation to Line Manager.

Attend Occupational Health for health surveillance/vaccination following accidents and for monitoring as laid down by Trust policy.

EDUCATION/LEARNING

Co-operate with and attend Mandatory Training provided for Health & Safety purposes.

Take responsibility for own learning and development by recognising and taking advantage of all opportunities to learn.