HR Administrator - Aberdeen, United Kingdom - Atlas Professionals

Atlas Professionals

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Atlas Professionals are currently recruiting for a full-time HR Administrator for one of our Aberdeen-based drilling clients on a temporary basis.

RESPONSIBILITIES/ACTIVITIES:

Support the HR Manager/VP HR and HR Team as directed.
Maintain employee databases (i.e. Health Surveillance system, Training Portal, Travel Portal, Learning portal, Employee database, Payroll Website) to ensure accuracy of records (new starts, leavers, transfers, changes to details) and to enable timely and accurate generation of regular or ad hoc reports on payroll, absence, turnover etc. as directed.
Maintain the Group Life Assurance and Group Income Protection insurance master list with new starts, leavers and any amendments and notify the insurance broker

of such changes in a timely manner.

Maintain the UK and Global Private Healthcare scheme master list and notify the insurance broker or BUPA of any changes to the master listing in a timely manner.
Participate in the audit of the Private Healthcare scheme and Group Life Assurance & Group Income Protection insurance master list.
Assist with the administration of the monthly payroll.
Coordinate and administer service awards for personnel, on a monthly basis.
Liaise with the occupational health provider to organise the annual health checks, flu inoculations and adhoc health promotion initiatives for personnel.
Attend and participate, as required, in any HR meetings and act as minute taker, as required ensuring an accurate account of meetings and actions are taken.
Arranging flower deliveries for personnel as and when required.
Coordinate, plan, organise and administer onshore (UK) training requirements (as designated) as defined by the approved training procedure and associated training manual and matrix.
Ensure all training records are maintained accurately and all necessary training remains validated.
Review and highlight feedback from training course evaluation forms.
Provide general HR admin support for the HR Team e.g. travel letters/immigration letters for crew change, preparation of employment contracts and cover letters, preparing the experience/sea time letters, reference requests etc.
Assist with the HR onboarding/leaver process of all Company new starts and leavers, ensuring the relevant tracker/checklists are updated accordingly.
Ensuring all Company personnel files are kept up to date and accurate.
Register and upload 'On the Job' Training familiarisation documents in the POB Management System.
Update and audit the POB Management System to ensure accuracy.
Maintain the HR On call rota.
Coordinate and issue the weekly on call duty list in a timely manner.
Flexible approach is required and be prepared to undertake all other duties, as defined by management, relevant to the competence and ability of the incumbent.
Undertake other duties as defined by management, relevant to the competence of the incumbent.
Adhere to and implement, where applicable, Company HSEEQ procedures.