Private Family Pa - London, United Kingdom - Market Talent Ltd

Market Talent Ltd

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Senior Banking Executive and family require a confident and experienced Private PA to assist them with all family matters and duties from the office in the St James area of London.

You will be a seasoned PA and have a sharp eye for detail with the emotionally intelligent enough to understand quickly how best to interact with Principals', being pro-active or supporting in background as appropriate.

ROLE

Travel & logístical planning and execution
Booking travel and proactively anticipating and managing issues such as flight/traffic/rail delays.

Diary Management

Ensuring all Principals diaries are up to date and synchronised promptly e.g. Online shared calendars.
Organising schedules of Close Protection drivers, managing day to day control and oversight.

Event organising

Social and Corporate Events on budget/time.

Project Management

Building works
Assist Principals on domestic real estate projects.

Negotiation

Domestic contracts, screening, background checking and selection of new staff.
Aware of domestic protocol managing domestic servants/security contractors.
On call 24/7, however sensible hours normally, potentially a bit of overseas travel Europe/US.
Acting as a first point of contact for Principals as delegated: dealing with correspondence and phone calls.
Managing diaries and organising meetings and appointments. Control access to the Principals as appropriate.
Booking and arranging travel, transport and accommodation.
Organising events, parties and social functions.
Reminding, prompting and progress chasing the Principals on important tasks and deadlines, with diplomacy and tact.
Compiling and preparing reports, presentations and correspondence.
Managing databases and filing systems as appropriate.
Implementing and maintaining procedures/administrative systems as appropriate.
Liaising with staff, suppliers and clients.
Collating, processing, tracking and filing expenses.
Conducting research on behalf of the Principals as required.
Organising the Principals personal commitments including travel or childcare.
Running errands to support the Principals on administration issues e.g. Visa Collection, Collection of sensitive parcels.
Preparing for Principals travel and ensuring residence/s are ready for occupancy, maintained appropriately.

Ideal profile

Full command of English or a European first language other language Spanish or italian preferred.
College educated, good IT skills
MS Word, Outlook, Excel
No reference issues or bad credit history. (Mandatory and detailed background checks).
Five years + experience in similar roles dealing with HNW Executives.
Team player, able to interact professionally and politely.
Good communication skills, ability to take direction and interact proactively as appropriate.
Discreet and confidential on all matters by nature as appropriate.
Cyber aware, diligent in use of IT from Phishing and Social Engineering attacks.
Numerate, comfortable presenting expenses/budgets and the admin thereof.

Compensation Package:

Package value on target £100,000 per anum (details below)
Basic salary on offer £60,000 £65,000
Up to 50% as a bonus (£25,000 £35,000)
Pension contribution 10%
Employment contract is with the Private Equity Firm whom the Principle works for
Some remote working available

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Job Type:
Permanent

Salary:
£60,000.00-£65,000.00 per year

Benefits: