Safety and Security Coordinator - London, United Kingdom - Open Society Foundations

Open Society Foundations

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Safety and Security Coordinator

London Posting Date:
05/09/2024.

Deadline:
05/25/2024

Role Title

Safety and Security Coordinator

Grade Level

Level C, Grade 8

Reporting To

Senior Director, Global Safety, Security and Resilience

Program/Tool/ Department/Unit Name

Global Safety, Security and Resilience

Team Name

Global Safety, Security and Resilience

Role Purpose

The Global Safety, Security and Resilience department is responsible for identifying, mitigating, and responding to threats and security issues relevant to Open Society's people, assets operations and programmatic work.

Working across all departments, the team supports the strategic and operational delivery of a range of safety, security resiliency services to create an inclusive, enabling, and empowering culture of security risk management.

Key Responsibilities

As the Safety and Security Coordinator at Open Society, you will:

Provide day-to-day administrative assistance to the Global Director including, but not limited to, scheduling meetings, managing calendars, and coordinating travel plans and manging expenses
Perform contractual and finance related tasks including budget tracking, invoicing, and vendor contracts
Manage and support the administration, logistics and delivery of all safety and security related trainings
Assist with preparing, drafting, editing, formatting and/or distributing materials such as security guidance, policies & procedures, alerts, announcements, reports on security activities
Support crisis management team
Regularly monitor travel tracking systems to ensure proper functioning and compliance
Support the development of related templates, plans, processes, assessments, and audits across the global teams' services
Maintain the internal incident tracking and database
Manage the team's internal knowledge systems
Support and manage specific projects related to the safety, security and resilience function of the organization as required

People Responsibilities (Total Team/DRs)

None

Key metrics

N/A

Key internal relationships

Senior Director, Global Safety, Security and Resilience, Global Safety and Security Team; Program, Operations and Capability teams; peer networks

Key external relationships

Vendors, peer organization networks

Qualifications:

Essential:

A level of education that when combined with your professional experience will adequately show you have the capability to perform the key responsibilities and contribute to organizational success
Strong interest in global safety, security, and resilience

Desirable:

Recognised qualification in safety, security, or resiliency

Experience

Essential:

Notable experience in a relevant area of safety, security and/or resiliency
Demonstrable experience of working across time zones
Prior administrative experience

Desirable:

Working within a humanitarian, development, or rightsbased organization.
Experience in living / working in multiple countries

Functional Competencies:

Administrative support
Technical competency safety/security
Judgment and decision making
Analytical thinking
Partnership building
Persuasion and influencing
Policy and process development
Budget management
Contracting
Strong interest in global safety, security, and resilience

Personal Competencies:

Commitment to OSF's core values of humility, commitment, collaboration, respect, inclusivity, and integrity
Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism, and social justice
Able to manage competing priorities and to work under pressure, in a continuously changing environment
Excellent oral and written communication skills in English
Strong communications and relationship building skills; effective at building trust and confidence

Languages:

An excellent knowledge of English. Knowledge of other languages would be an asset
Competitive rates of pay apply._
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities._