Receptionist - London, United Kingdom - Close Brothers Group

Close Brothers Group

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Winterflood Securities is currently seeking a talented and highly motivated Receptionist to provide efficient and effective reception and secretarial support.

Please note that this role will take place on-site, full time in our central London offices with occasional support for our Brentwood office.

Typical working hours are however this may vary occasionally.

RESPONSIBILITIES

Provide an efficient, professional and friendly reception service to all guests and staff;
Take responsibility for the effective operation of all reception functions;
Ensure that relevant staff and visitors are signed in and out of the organisation;
Check and sign for deliveries;
Book couriers as and when requested, and keep a log of all bookings;
Ensure all enquiries are forwarded to the relevant person(s);
Operate switchboard efficiently, ensuring all calls are dealt with swiftly and in a helpful and efficient manner;
Assist in all business functions with the coordination and distribution of marketing and communication materials
Assist with updates to the Company Intranet
Provide visitors with refreshments upon arrival
Book internal and external meeting rooms when requested;
Maintain cleanliness and appearance of all internal meeting rooms; and
Set up inhouse lunches and refreshments when required
Provide cover for back office support, Health & Safety and HR as and when required
Provide refreshments and catering requirements for Board meeting lunches;
Organise travel arrangements to and from external meetings when necessary;
Screen telephone calls, enquiries and requests and handling them where appropriate;
Provide secretarial and administrative support for back office and front office functions;
Assist with sorting and distribution of post and franking of outgoing post in the absence of the facilities coordinator; and
Coordinate travel for all back office and front office functions
Coordinate and assist at Company events
Assist the business functions with the production of promotional products for clients and staff
Coordinate the office facilities and ordering supplies for the London and Brentwood office
Coordinate the office facilities and ordering supplies for the Brentwood office
To build and maintain a strong culture of compliance, risk management, integrity, client focus and other such Winterflood or Close Brothers values

REQUIREMENTS

You will be a highly personable individual, who is warm and welcoming with a variety of different people at all times

- experience in a Receptionist role is beneficial but not essential

Excellent presentation skills and attitude of professionalism
The ability to focus and commit to delivering against deadlines.
Good organisational skills with the ability to multi task and deal with multiple issues via different forums
An eye for detail, and proactive mentality

Benefits:

Salary - competitive

Discretionary annual bonus & annual pay review
Work Abroad Policy for up to 15 days per year
25 days holiday plus bank holidays and additional wellbeing day
Option to purchase an additional 5 days holiday per year
Flexible working options available, including hybrid working
Pension scheme up to 10% employer contribution
Sharesave scheme
Income Protection & Life insurance (4 x salary core level of cover)
Private health care via BUPA
Employee Assistance Programme
Discounted Gym Membership
Variety of travel to work schemes

Company benefits are provided on completion of either six months service, or a successful probation period whichever is sooner.

Entitlement outlined above is in respect of full-time entitlement, and will be provided to part-time workers on a prorate basis in accordance with the relevant scheme rules.

_ We appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role._

_ To avoid any ambiguity around fees, please note that speculative CVs received by Close Brothers, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you._

The Company

Winterflood Securities is a leading market maker committed to providing liquidity and flexible execution services to retail brokers, asset managers and institutional investors.

Winterflood's strengths are a combination of traditional trading values and the performance of our own cutting edge technology.

Our experienced team of traders helps clients achieve high quality execution in over 15,000 tradable instruments including UK, European and North American Equities together with Investment Trusts, Exchange Traded Products, Fixed Income, Structured Products and Funds.

Founded in 1988, Winterflood has gone from being a niche market maker in the UK Small Cap market, to a mature, diverse and major liquidity provider across multiple asset classes in the UK and European markets.