Human Resources Assistant - Epsom, United Kingdom - Epsom and St Helier University Hospitals NHS Trust

Epsom and St Helier University Hospitals NHS Trust
Epsom and St Helier University Hospitals NHS Trust
Verified Company
Epsom, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

NHS AfC:

Band 3:

Main area

  • Surrey Downs Health & Care
-
Grade

  • NHS AfC: Band 3
-
Contract

  • Permanent
-
Hours

  • Part time
  • Flexible working
20 hours per week (Mon - Fri (Ideal working pattern: x5 4hr working day or x4 5hr work day))
-
Job ref

  • 343SDHC A
    Site
  • Horizon
-
Town

  • Epsom
-
Salary
- £24,008 - £25,553 per annum pro rata inc fringe hcas
-
Salary period

  • Yearly
-
Closing

  • 24/08/2023 23:59 As an NHS Trust we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID19._
At Epsom and St Helier Hospitals, above all we value respect.

We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork.

This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values


Job overview:


Surrey Downs Health & Care
We have a new and exciting opportunity for an Administrator to join our growing Human Resources Team.


We are a small Human Resources Team that are currently going through an exciting phase of development and we are looking for an enthusiastic individual to support and be a part of this journey.


This would be a great opportunity for an individual who has experience within Administration who has an interest in the sector of Human Resources.

If you are hard working, flexible and a positive attitude we would love to hear from you.


Main duties of the job:

To provide an effective and efficient comprehensive administration service for Surrey Downs Health & Care Partnership (SDH&C). Ensuring that the service provided meets agreed quality standards. Develop positive relations with managers and staff within SDH&C to provide relevant HR related advice and support.


Working for our organisation:


Surrey Downs Health and Care (SDHC) deliver care closer to people's own communities through our Primary Care Networks and our innovative partnership of local NHS organisations.

Surrey Downs Health and Care has a track record of providing person centric care that goes beyond organisational boundaries to do what is best for the individual


This partnership includes:

  • The three GP federations representing practices that operate in the Surrey Downs area
  • CSH Surrey
  • Epsom
and St Helier University Hospitals NHS Trust

  • Surrey Council County


We collectively aspire to be an exemplar of how to deliver the highest quality and best value care in a complex health and care environment.

An exciting opportunity has arisen for an enthusiastic, ambitious and highly motivated individual to join Surrey Downs Health & Care Partnership.


Detailed job description and main responsibilities:

  • First point of contact for SDH&C staff for HR queries
  • manage the HR queries inbox ensuring that queries are directed appropriately and in a timely manner.
  • Assist with the review & updating of HR policies. Ensure that revisions to policies are disseminated to the teams and uploaded to the intranet.
  • Produce and review template documentation/ proformas in relation to HR processes, such as 1:1s, appraisals and midterm reviews.
  • Responsible for maintaining personnel files within appropriate timescales ensuring all HR documentation is stored securely and every employee has the correct documentation stored.
  • Support the HR/OD Advisory and Business Partner in the management of employee relations, acting as a formal notetaker during grievance, investigation and disciplinary meetings and distributing required correspondence when required.
  • Maintain SDH&C staff database with up to date employee information.
  • Monitor fixed term contracts, professional registrations, DBS and right to work.
  • Advise on terms and conditions queries such as annual leave and basic terms and conditions seeking advice from HR Business Partner for complex queries
  • Support with updating the SDH&C handbook.

General

  • Plan and organise own work assessing priorities on a day to day basis and planning ahead to meet ongoing schedule of strict deadlines;
  • Support the Head of HR with diary management and administration tasks as and when needed.
  • Maintain high standards of confidentiality at all times;
  • Identify and take personal responsibility for maintaining and development (professional) knowledge and expertise, agree and working towards the achievement of a Personal Development Plan.
  • Continually strive for service improvement to support the highest quality of patient care, service provision and business objectives;
  • Any additional SDH&C projectbased support as applicable
  • Able to support the Recruitment administrator, HR Systems Specialist & Resourcing Advisor & Business Partner as and when required such as fluctuations in capacity & annual leave.

Person specification:


Qualifications:


Essential criteria:


  • Educated to GSCE level o
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