Executive Assistant - London, United Kingdom - Burberry

Burberry

Verified Company

London, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do.

As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities.

JOB PURPOSE

As an
Executive Assistant**, you will provide a comprehensive level of administrative and organisational support to our Executives, to ensure smooth and efficient running of the function.

You will partner closely with the Executive on all aspects of their responsibilities, maintaining a thorough understanding of both business and Executive priorities in order to make decisions on agendas, requests and approvals.

We currently have the following Executive Assistant positions available:

Executive Assistant to Chief Commercial Officer (permanent role). _At present, the Chief Commercial Officer has additional responsibilities as the President
EMEIA and leads the EMEIA Senior Leadership Team._

KEY RESPONSIBILITIES

Extensive diary management including daily management of scheduling/rescheduling of internal and external appointments across multiple time zones
Ensure the Executive is fully prepared for each meeting, requesting briefings and organising premeets where necessary
Work closely with various leadership teams to ensure meeting agendas are structured and prepared in advance
Extensive travel organisation (international and domestic) and production of detailed travel itineraries
Coordinate, organise and/or lead on adhoc projects, team gatherings and townhall meetings as requested by the Executive
Build strong relationships across multiple Executive and Senior stakeholder groups
Acting as the point of contact within our London Head Office for visiting Regional Presidents and leaders, and provide a VIP service for all guests of the Executives office
Support the larger Executive Administration function in team meetings, 121's, and provide training and guidance. Always leading by example through best practice and sharing ways of working
Processing and tracking of expenses, IT queries or HR requests
Producing general correspondence to both internal and external stakeholders
Senior new starter induction and onboarding activities
Running adhoc errands and assisting with personal administration (approx. 20% of time)

PERSONAL PROFILE

Previous experience of working as an EA/PA at a senior level in a highly discrete role within a global, corporate organisation.
Ability to engage with senior leadership in various global jurisdictions
Ability to handle multiple assignments quickly and efficiently while showing diplomacy, discretion and sensitivity in a highly pressured environment
Exceptional prioritisation, creative problem solving and decisionmaking skills
High level of professionalism, commitment and ability to express opinions in a clear and concise manner
Strong influencing and engagement skills, and the ability to build trusted relationships internally and externally
Strong administrative and organisational skills with high attention to detail
Ability to work independently, with an acute sense of proactivity, responsibility and accountability
Concur, SAP and Ariba knowledge desirable
Agility and flexibility work as part of a team, providing cover for Exec Admin team members as and when required