Administrative Assistant - Swansea, United Kingdom - Public Health Wales NHS Trust

Public Health Wales NHS Trust

Verified Company

Swansea, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The role involves providing comprehensive administrative and clerical support to the administrative and diagnostic services of the department.

The post holder will be a key member of the administrative team, working closely with the Business Support Manager, Office Supervisor, and laboratory staff to provide clerical support and contribute to providing excellent service for our colleagues and patients.

This is a key supporting role and will include reception duties, data input, electronic filing, and input of test requests.

Joining our team you'll be responsible for providing general and administrative duties as well as answering the phones and greeting customers and visitors to our department.

You'll be assisting with organising meetings and diary management sorting and distributing the post and updating our databases. In addition you'll be undertaking routine financial processes and help with other duties as directed.

Public Health Wales is the National Public Health Institute in Wales.

Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Key Requirements:

You will need to have good and accurate literacy, numeracy and administrative skills with the ability to analyse information to solve general queries.

You'll also need good keyboard skills.

As you'll be managing a variety of relationships with different stakeholders so it's important you have good communication skills and can work on your own initiative.

Good planning and organising skills are key for this role and you should be used to working under pressure to meet deadlines allowing flexibility and resilience.

The main skills needed for this role are;