Team Secretary - London, United Kingdom - Savills

Savills

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key Responsibilities

Work closely with team secretaries.
Develop and maintain active communication with the team to ensure that it is supported and operates efficiently.
Develop and maintain communication with clients.
Liaising with Co Sec team on contracts and Call Off Agreements.
Liaising with Data Protection Officer on GDPR agreements.
Mail Outs.
Arranging internal and external meetings including refreshments.
Booking restaurants.
Liaise with internal and external clients and their corresponding assistants.
Registering projects and updating client contacts on database.
Support the wider team with general secretarial duties.
Raise regular monthly fee invoices.
Production, formatting and proofreading of reports to ensure all to brand standard.
Creating/editing Microsoft PowerPoint presentations.
Expenses for fee earners.
Maintenance of electronic files.
Attend monthly team meetings as required.
Assist with compliance to ensure that all procedures are adhered to and keep an up to date record.
Handling telephone calls, taking messages and covering phones.
Ordering IT equipment.
Liaising with IT on any issues with regard to equipment.
Scanning documentation.
Assisting with arrangements for internal and events.
Covering holidays.
Liaising with up to 30 consultants.
Arranging Purchase Orders.
Reconciling fees, debtors and disbursements.
Conflict checks.

Key Skills

Excellent level of skill using MS Outlook, Word and PowerPoint
Excellent organisational and administrative skills
Attention to detail
Strong verbal and written skills
Proactive and able to work on initiative
Professional and mature working attitude
Previous experience in a team secretarial/administrator role any industry
Ability to show initiative and provide a high level of service to, and establish rapport with, clients and colleagues
Willing to travel occasionally conferences, training etc.

Team Overview

We provide a whole range of services to the Social Housing sector including Asbestos Consultancy, Compliance Reviews, DLO Reviews, Electrical Testing, Energy Surveys, Fire Risk Assessments, Investment Planning consultancy, Procurement, Project Management, Stock Condition Surveys, Zero Carbon studies.

Find out more about Savills offer