Administration Assistant to Personal Assistants - Nottingham, United Kingdom - Mellors Group Ltd

Mellors Group Ltd

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

As an Administrative Assistant, you will be responsible for performing a variety of administrative and clerical tasks to support the smooth operation of the office.

MAIN PURPOSE/FUNCTION OF JOB:

To provide full administrative support to Personal Assistants and General office

MAIN DUTIES/TASKS:

Providing support to the employees and office visitors by handling a variety of tasks.
Making travel arrangements which includes hotel bookings, train journeys and flights.
Ensuring digital records are accurately updated and managed in a timely manner.
Implementing processes/systems for the recording of information.
Assistance to reconcile credit card purchases.
Inputting invoice details onto PO system to pass on for approval.
Once invoices approved to send to accounts for processing.
Ordering and managing office supplies, equipment's, and replenishing stocks.
Maintaining the company's documentation retention spreadsheet
Diarising car park expiry dates and renewing as necessary.
Keeping the office environment tidy
General ad

- hoc duties as and when required.

QUALITIES & SKILLS REQUIRED:

Proven experience within office administration role or similar
Confident with the use of Microsoft Word, Outlook, and Excel
Excellent organisation and communication skills
Ability to problem solve, use own initiative and be proactive.
Ability to work with all levels of staff.
Ability to prioritise, manage and organise own work effectively.
Organised team player with a cando attitude
Must be able to work office based
Monday to Friday hours 8am4pm and be able to travel to additional sites if needed.

Job Types:
Full-time, Permanent, Temporary contract, Fixed term contract, Temp to perm

Contract length: 6 months

Salary:
£23,250.00 per year

Benefits: