Administrative Secretary - London, United Kingdom - NFP People LTD

NFP People LTD
NFP People LTD
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Administrative Secretary

We have an exciting opportunity for a IFAS Administrative Secretary, to provide administrative support to the Project Director of a team going through the implementation of new Accounting Policies (IFAS) and Software (NetSuite)


Position:
VAC0047 IFAS Administrative Secretary


Location:
London


Salary:
£33,996.60 per annum


Contract: 3 year fixed term contract, full time, 35 hours per week


Benefits:
Contributory pension scheme, generous travel to work allowance, 25 days annual leave, plus 8 Bank Holidays per annum.


Closing Date:

Monday 9th January 2023**
Interview Date:Friday 13 January 2023**
About the role:The role of Administrative Secretary is a varied and challenging position, you will be responsible for the administrative tasks of the department, which include but are not limited to assisting with the preparation of regularly scheduled reports and meetings,booking conference events and minute taking.

As part of the role, you will coordinate the organisation of international conferences. Therefore, there would be the requirement for international travel as you would provide administrative assistance during these conferences.


Key responsibilities will include:


  • Scheduling meetings and appointments.
  • Organise and manage Project Directors calendar.
  • Assist in the preparation of regularly scheduled reports and meetings.
  • Taking notes and minutes in staff meetings.
  • Undertake training as deemed necessary.
  • Preparing agenda and minutes of special meetings and following through on decisions that are agreed by prompting and encouraging good practice.
  • Arrange for conference venues, accommodations, airport taxis, etc.
  • With approval of Project Director, work with Travel Manager to coordinate flights for all participants.

About you:


As Administrative Secretary you will need to have exemplary administration skills, as well as the ability to multi-task, plan and prioritise your workload.


You will have business acumen, the ability to coordinate and maintain confidentiality whilst being supportive to other colleagues and stakeholders.


You will be a team player and have good capabilities across a wide range of disciplines, including administrative and secretarial.

You should possess good communication skills and have experience of working with Microsoft Office software.


About the organisation:

You will be working for an international movement that is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet humanneeds in his name without discrimination. You must have a willingness to work within the Christian ethos of the charity and in sympathy with their aims and objectives


Other roles you may have experience of could include: IFAS Secretary, Personal Assistant, Executive Assistant, Executive Personal Assistant, Executive Coordinator, PA, Office Manager/PA, PA to Managing Director, Senior PA, Administration Manager, Head ofAdministration, Admin, etc.


PLEASE NOTE:
This role is being advertised by NFP People on behalf of the organisation.
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