Information Governance and Compliance Assistant - Llantrisant, United Kingdom - South Wales Fire and Rescue Service

South Wales Fire and Rescue Service
South Wales Fire and Rescue Service
Verified Company
Llantrisant, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

SOUTH WALES FIRE AND RESCUE SERVICE
*****Department
Service Performance and Communications

**Post
Information Governance and Compliance Assistant

**Post No
502944

**Grade
7

**Location
Fire and Rescue Service Headquarters, Llantrisant

**Responsible to
Information Governance & Compliance Officer


This job description refers to the main purpose and responsibilities of the post.

It does not necessarily list in detail all of the tasks required to carry out these

responsibilities. This job description will be reviewed as and when necessary
**to ensure that it meets the Service's business requirements.
**MAIN PURPOSE OF THE POST
The post holder will provide additional resilience for and administrative support
to the Information Governance and Compliance Officer in matters relating to
Information Governance & Compliance, ensuring compliance with the relevant
legislation. These include (but are not limited to) The General Data Protection
Regulation (GDPR), The Data Protection Act 2018 and The Freedom of
Information Act

The post holder will also assist on matters relating to the effective management
of information, including (but not limited to) records retention & disposal,
information sharing and disclosures of information.

**DUTIES AND RESPONSIBILITIES: •To assist the Information Governance and Compliance Officer with devising
any awareness/training materials relating to Information Governance, including
Data Protection, Freedom of Information (FOI) and other statutory procedures,
such as issues relating to records and information management (e.g. Subject
Access requests), for all staff.


  • To deliver any awareness/training activities relating to Information Governance,
including Data Protection, Freedom of Information and other statutory
procedures, such as issues relating to records and information management
(e.g. Subject Access requests), for all staff, as and when required.


  • To participate in team, department, inter-departmental, corporate and external
working groups and meetings as directed and to liaise with other departments,

public and other outside bodies and organisations as required. Where directed,
represent the Information Governance and Compliance Officer at team, inter
- departmental, corporate and external working groups and meetings. The post
holder will be expected to relay any relevant information provided by the
Information Governance and Compliance Officer and to capture any relevant
notes, actions and minutes and to communicate those to the Information
Governance and Compliance Officer.


  • To assist the Information Governance and Compliance Officer with the
administration of Data Protection, Freedom of Information and other statutory
procedures, such as issues relating to records and information management
(e.g. Subject Access requests).


  • To facilitate any queries received by the Information Governance and
Compliance team, be those internal or external queries. This will include
assisting with any ad hoc queries received by the team relating to Data
Protection, Freedom of Information and other statutory procedures, via


  • To carry out general maintenance and upkeep of files, filing systems and
databases of files including the creation of new files, management of live and
old files (both manual and electronic), including but not limited to the Information
Governance and Compliance team's shared folders, and maintenance of the
organisation's archives.


  • Redacting potentially sensitive information from documents prior to their
  • To monitor the organisation's data protection mailbox, in order to ensure that
all queries received are satisfied and completed within the specified deadlines.


  • To maintain a log of all Information Governance and Compliance requests and
queries received by the Information Governance and Compliance team, be
those internal or external, ensuring that each request is effectively categorised
and distributed to the appropriate in-house department/team. The postholder
will liaise with departments to ensure that the organisation complies with any
statutory or service deadline associated with each request.


  • To liaise closely with the Statistics and Risk team to ensure that all requests for
operational incident reports from the Incident Recording System (IRS) are
processed in accordance with the deadline of each individual request.


  • To ensure that all payments received for operational incident reports from the
IRS by the Information Governance and Compliance team are documented and
subsequently processed by the organisation's Finance team.


  • To assist in the preparation and collation of team reports, papers, statements
and documents, including those relating to the Information Governance and
Compliance team's Key Performance Indicators (KPIs) on a routine and ad-hoc
basis. The written outputs are provided to Welsh Government, Fire Authority
Members, senior management, our partners and members of the public.
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