Sterile Services Administrator - Peterborough, United Kingdom - North West Anglia NHS Foundation Trust

North West Anglia NHS Foundation Trust

Verified Company

Peterborough, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Sterile Services Administrator will support the Quality Assurance Manager & Sterile Services Manager in the provision and development of a professional Sterile Service to the Trust and its customers.

Provide a full range of administrative duties in all aspects of the sterile process, procedures and departmental accreditation.

This role requires good communication skills as the post holder will provide a customer focused service to staff, managers, external customers and suppliers.

Covering a range of administrative and reception duties in the Sterile Services department.

Assisting and supporting the management team & supervisors in the upkeep of quality documentation and administrative duties.

Our teams work hard to be flexible and promote a health work/home life balance and so, agile working options are automatically considered for all roles within the Trust.

Your package with us includes a lot more than just your pay and here are a few of the additional benefits that are available to you as an employee:

Access to the NHS Pension Scheme
Relocation allowance in line with the Trust policy
Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays
Free staff car parking on all our hospital sites during this financial year
Inhouse Physiotherapy Services
Career development and training opportunities
Emotional Wellbeing Service covering a range of online support, access to mobile apps and 24/7 counselling services
Subsidised meals at our hospital restaurants
Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card

If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team North West Anglia NHS Foundation Trust.

To be the Sterile Services receptionist recording telephone enquiries
Coordinate visitors to the department and assist there compliance with the Trusts security policies
Typing and editing (QMS) documents / forms and following audits
Arrange with Estates for department repairs
Assist in the preparation for meetings, booking SSD rooms, attendees' type and issue agenda, take and manage minutes and actions of the meetings.
To assist the QA Manager/Manager to schedule internal and external subcontractors for the regular calibration, validation tests and servicing of the Sterile Services decontamination equipment, report faulty equipment and track repairs.
Maintain monthly KPI spreadsheets for input of information, maintaining accuracy and high standards of presentation.
Maintain and update databases and spreadsheets relevant to the Sterile Services Department including major incident contact list using word, excel access
Provide when requested Sterile Services production, staffing and capacity figures.
Amend product specification check sheets on the Sterile Services tracking system and extract reports.
To issue invoices on a monthly bases using the Sterile Instrument Tracking System.
Maintain staff records including training, staff development and attendance.
Maintain personnel on internal computer software systems (users and SSD staff)
Maintain departmental policies and procedures that require periodic review, with direction from the QA Manager/ SSD Manager
Assist with the raising of orders. Assist with product searches for cost comparison improvements.
Ensure all new staff receives the Sterile Service Department induction pack and maintain the new starter induction record.
Use the Health Roster software to create and update staff rotas.
Complete departmental incidents using the Datix Trust system.
Maintain Sterile Service action plans.
Undertake any other relevant duties when required by the Quality Assurance Manager & SSD Manager.
Comply with data protection by following Trust policies in relation to IT equipment etc.