Company Secretary Assistant - London, United Kingdom - Shakespeare Martineau

Shakespeare Martineau
Shakespeare Martineau
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Company Secretary Assistant:

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  • Company:
  • Shakespeare Martineau
  • Closing date:
  • 06/12/2023 Term:
  • Permanent
  • Working hours:
  • Fulltime
  • Team:
  • CoSec
  • Location:


  • London

  • The opportunityWe are looking for a Technical Company Secretarial Assistant to join our London-based Company Secretarial team.


You will provide fee earning support to our partners and senior fee earners to help deliver great service to our clients; this is with the aim of progressing to have the opportunity to conduct your own caseload under supervision.

We are looking for a Technical Company Secretarial Assistant to join our
London-based Company Secretarial team.


You will provide fee earning support to our partners and senior fee earners to help deliver great service to our clients; this is with the aim of progressing to have the opportunity to conduct your own caseload under supervision.


Your key duties will be:

- overseeing routine compliance for companies maintained in Diligent Entities, and where applicable:

  • maintaining statutory registers
- processing share transfers, share allotments and changes of directors
- carrying out company formations
- completing companies house filings
- preparing and filing dormant accounts
- management and oversight of the statutory and regulatory filings and requirements for all UK companies
- working with a range of clients from private limited companies to listed PLCs
- supporting company secretaries in the team
- assistance with preparing board papers
- contributing to the Corporate & Governance article and other articles posted on our website
- providing routine administration (forwarding post, filing, booking meeting rooms)
- filing of minutes
- drafting routine minutes and other documentation to record various corporate transactions
- drafting minutes for internal company secretarial team meetings
- assisting partners with providing high quality legal services to clients on a broad range of company secretarial work
- maintaining good working relationships with clients
- maintaining good file management including electronic storage
- responding to client queries, taking telephone calls, handling queries and enquiries where appropriate
- keeping abreast of all professional developments in own area of work and undertaking such training as required
- ensuring confidentiality and security of all documentation / information belonging to the firm and clients
- undertaking projects and any other tasks as directed by the line manager
- ensuring personal time recording and billing targets are achieved
- ensuring that all chargeable work on client matters is properly entered and charging units accurately recorded


Skills and experience you will have:

  • minimum of 1 year's previous experience
- previous experience in a professional services environment would be preferable, but not essential
- demonstrable experience and knowledge of using Diligent Entities

  • A good working knowledge of Word, Excel and PowerPoint, Companies House etc.
- a good practical knowledge of Companies Act 200- sound verbal and written communication skills are essential


Key competencies you will need:

- excellent time management and organisational skills
- the ability to work independently and as part of a team
- the ability to prioritise work effectively and work under pressure

  • How we workIt's the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognising everyone's contribution and realising the unique power of teams, together we win. As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we selfmanage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do


We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.

Want to find more about our amazing benefits?

We embrace agile working and offer a blended approach to where and how we work.


We appreciate that people have different needs and preferences and we're keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Bristol, Edinburgh, Leicester, London, Lincoln, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield.


This role is a hybrid position, combining office based from our London hub and homeworking.

  • Additional information
  • Equal opportunitiesShakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We
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