Receipt & Distribution Assistant (Xn02) - Leeds, United Kingdom - Leeds Teaching Hospitals

Leeds Teaching Hospitals

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB PURPOSE Under the direction of the Stores Manager, to be responsible for the safe receipt of goods into designated stores.

Ensures that goods are accurately checked against purchase orders and ensures timely and accurate computerised goods receipting is undertaken.

Distribution of goods to the relevant departments using the correct lifting and handling equipment to ensure all Health and Safety guidelines are met.

To ensure that all goods received by customers have the necessary paperwork and signature of receipt thus providing trace-ability and to satisfy Audit requirements.

To assist in ensuring that the Stores is a safe and tidy environment and that all security procedures are adhered to.

To provide front end contact with customers and to be the link between receipt within the stores and the distribution of goods.

JOB DIMENSIONS The position forms part of a team of nine Whole Time Equivalents (WTE), providing a stores and distribution service for a range of medical and non-medical goods.

The department is targeted with cash releasing targets in excess of £2m per annum and the post holder will be expected to contribute wherever possible in meeting this target 4.

ORGANISATIONAL CHART 5. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Experience of working within a stores and distribution environment. Knowledge and experience of the various procurement IT systems within Supplies.

Knowledge of the receipting process, including delivery, ordering and invoicing options. The ability to work as a team member and liaise with colleagues and customers at all levels. Good communication skills and the ability to deal with customers courteously and effectively within a hospital environment. Understanding of customer requirements that are particular to the Healthcare industry.

Demonstrates evidence of continual personal development and training, particularly working towards relevant NVQs. Willingness to undertake further training and development, either internally or externally. To undertake all mandatory training required for the role, particularly attending refresher training on an annual basis. To ensure that all aspects of Health and Safety and security protocols are adhered to.

THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work.

Our five values are:

Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally the following are core values which relate specifically to this post: The post holder must appreciate how the Supplies Function fits into the strategic and financial objectives of the Trust.

Professional purchasing conduct and abide by the ethics as laid down by the Chartered Institute of Purchasing and Supply. Hardworking and committed to the outcomes of the Organisation. Works with others, internally and externally, to develop mutual respect, understanding and trust. Demonstrates honesty and integrity when dealing with internal and external customers.

To be flexible and adapt to changes in circumstances which impact on the total supply chain. 7.

CORE BEHAVIOURS AND SKILLS To work within a team environment and contribute fully to the aims and objectives of the department.

To fully appreciate the needs of the customer and have the necessary skills and knowledge to support in the day to day running of the stores.

CORE KNOWLEDGE AND UNDERSTANDING To be aware of and, work within the Trusts Standing Financial Instructions. Knowledge of Health & Safety issues with particular knowledge of handling and safe storage of materials and the COSHH implications the receipt and distribution of goods. To be fully conversant with the Trusts Health and Safety Policies and the Trusts Grievance Policies as appropriate.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The receipt, marshalling, moving and distribution of goods to the correct destination within the Trust. Ensures goods received are accurately checked against purchase orders and ensures timely and accurate computerised goods receipting is undertaken. Maintains adequate file records of receipts as required in accordance with Supplies and Audit requirements.

The loading and offloading of goods from delivery vehicles as required, utilising lifting and handling equipment. To maintain lifting and handling equipment in good working order and use it to maximum efficiency. Reports any faulty equipment to the Stores Manager. Occasional need to drive internal stores transport.

Ensures that the stores is a safe and tidy environment and that all necessary security procedures for the safe storage and distribution of goods are in place.

Picks inventory items from stock, makes ready for onwards despatch to customers. Completes internal documentation as required to produce an internal audit trail