Administrative and Clerical Worker - Huddersfield, United Kingdom - Calderdale and Huddersfield Solutions Ltd

Calderdale and Huddersfield Solutions Ltd
Calderdale and Huddersfield Solutions Ltd
Verified Company
Huddersfield, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

A vacancy has arisen for an Admin Assistant to work within the Support Services which covers Calderdale Royal Hospital and Huddersfield Royal Infirmary, joining a dedicated team of staff.

This role involves assisting with the day-to-day operational administration in General office which incorporates Bereavement, cash and reception duties.

This is a full-time position of 37.5 hours per week to be worked over 5 days.


For further details / informal visits contact:
Gina Davies - Facilities Manager - Support Services on

Khalisah Hussain - Assistant Facilities Manager - Support Services on


Summary of the Role:


The post holder will be part of an admin team, working on a rotational basis covering all roles within the General office.

To be responsible for providing a wide-ranging, fully efficient service, including Cashiering /Patient Affairs /Accommodation, Certification and Reception functions.


At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers.

Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:


  • Fully managed estate and building maintenance
  • Medical engineering/equipment maintenance/ decontamination
  • Procurement advice, guidance and governance
  • Capital project management
  • Transport
  • Grounds maintenance.
  • Portering
  • Catering
  • Cleaning (including robot and deep cleaning)


All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Cashier/Patient Affairs/Accommodation Role (1)

Cashier Duties

  • In accordance with Standing Financial Instructions to provide a full cashiering service. To include balancing of monies, manual recording of figures and issuing of receipts for general income. Also balancing and banking of total monies weekly via the companies computerised Oracle system.
  • To make payments from the petty cash system for CHFT only, in compliance with authorised signature list. Balance the float and reclaim the expenditure once a week in compliance with the Trusts Financial Instructions ensuring appropriate levels of change floats are held.
  • Process donations to the trust charitable fund accounts on behalf of wards and departments, manually receipting, completion of Gift Aid Scheme correspondence and twice weekly reconciliation and banking of monies.
Patient Affairs Duties

  • In accordance with Trust procedure, be responsible for handling and recording of patient's property and monies from wards and departments for safekeeping purposes. Ensure safe return of property/monies when required.
  • To be responsible for the monthly reconciliation of patient monies accounts held, in line with financial instruction.
  • Recording and storing of items of valuable lost property
Accommodation Duties

  • To be responsible for the allocation of accommodation, in line with Trust policy and with respect to categories of staff and also working closely with directorates within the Trust.
  • To maintain an accurate and up to date register of tenants.
  • Liaise with estates department regarding works on accommodation at CRH site and undertake an ongoing programme of inspections, with prior arrangements with residents concerned. Identify any unreasonable misuse/damage to resident's attention and arrange billing for repairs, if necessary. Submit requisitions for repairs and ensure work in carried out with minimum disturbance to residents.
  • Secure custody of keys and recording of keys issued, implementing charges for losses.
  • Ensuring observance of all trust policies with regards to Health & Safety, COSHH, Fire and security etc
Certification Role (2)

  • All duties involved in the completion of medical certificates and cremation forms, including liaising with hospital medical staff, GP surgeries, coroner's officers, pathologists, funeral directors, solicitors, social services and registrars working to tight deadlines.
  • Issuing of any cash and valuables to relatives and provide essential information for completion of registration.
  • To be responsible for arranging hospital contract funerals when necessary in a timely manner. Including liaison with internal and external bodies to enquire about the deceased and their wishes in relation to funeral arrangements / religious beliefs /home searches / affairs.
  • To be responsible for completion of documentation in a timely manner in relation to all obstetric bereavements.
  • Filing of general correspondence and dealing with telephone and reception duties.
Reception Role (shared)

  • Act as firstline contact for reimbursement of travel costs to eligible patients. In accordance with the Hospital Travel Expenses Scheme, manually record payment information on patient record card and issue appropriate reimbursement of
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