Team Executive Assistant, Img Arena - London, United Kingdom - IMG Arena

Description

Who We Are:
Launched in 2012, IMG Arena leveraged our rights expertise to pioneer the mainstream introduction of official data rights.

We paved the way for a new revenue stream for our Rightsholder clients, whilst at the same time delivering greater value to the sports betting industry.

We have gone on to expand our sports betting product suite with the addition of Event Centres and Official Virtual Sports.

At IMG Arena the job is yours. We want you to be yourself.

We are focused on building an inclusive and empowering environment that's welcoming for everyone, where you are trusted and empowered to do what you're good at.

It's your arena and your opportunity to shape it and your career. You'll have the opportunity to pick up the latest technology, develop your own ideas and run with them. There's loads of room for improvement and innovation. You get to prove and own the process from start to finish.

Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences.

The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC.

The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

- Key Responsibilities and AccountabilitiesGeneral Administrative Support

• Provide full support to the Senior Leadership Team (SLT). Your priority will be to offer key administrative support to the President of IMG Arena, CCO and VP of Business Development.
• Line manager to the Team Assistant who supports the CPO and CTO.
• Extensive diary management across multiple time zones.
• Collating and circulating meeting agendas and attending management meetings to record minutes.
• Regular travel arrangements including VISAs and any necessary documentation.
• Processing expenses and acting as point of contact in Arena for any expense related queries.
• Meeting arrangements with relevant IT / AV support and catering.
• Organising events such as team socials and offsite meetings for the SLT.
• Implementing administrative systems and processes to support the smooth running of the business.
• Arranging signature of documents and booking in Notaries when required.
• Facilitating the onboarding process of new hires by requesting the relevant approvals for tech equipment and liaising with IT to ensure it's organised on time for their first day.
• Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers.
• Ad hoc tasks as they arise.

May also be required to carry out any other duties which are within the scope and purpose of the job.

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

• May be required to attend (and travel to) locations, including other IMG buildings and meetings
• Unsocial hours, dictated as and when by the demands of the business schedule
• Adapting to use of new systems and technology where appropriate

Key Results Areas

• Effective support for Senior Leadership Team
• Effective diary management
• Effective administrative systems and processes maintained across the business
• Effective and timely creation of presentation and other key documents
• Championing compliance with relevant business processes and initiatives
• Great working relationships across the busines, evidenced partly in 360 degree feedback

Person SpecificationKnowledge and Experience
Mandatory

• Must have undertaken similar roles in fast paced, high growth business before
• Driving administrative processes
• Must have handled confidential information before while exercising discretion
• Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes
• Needs strong working IT skills

Skills and Abilities
Mandatory

• Ability to multitask, mange time effectively and prioritise
• Excellent oral and written communication skills
• There will be regular contact with key internal and external stakeholders and partners.
• Calm and professional manner when working under pressure
• Outstanding organisation skills
• Excellent written communication skills
• Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint).

Qualifications and Training
Mandatory

• Educated to degree level or equivalent

Aptitudes
Mandatory

• Positive, professional, proactive, diligent and flexible approach to work
• Team spirited: loves being part of collective success and willing to go out of their way to help others
• An eye for details aptitude for precision and accuracy
• Tact and diplomacy
• Friendly but professional manner
• Forensic attention to detail
• Takes ownership and consistently delivers against what is agreed
• Is compassionate and caring towards others, res